ANALYST II

About the role

The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.

Responsibilities

• Analyze and research FI$Cal end-user roles to document each role's system access and regularly maintain documentation to reflect system role changes.
• Collaborate with and gain buy-in from Departmental Accounting Office, Contracts and Procurement Office, and the Budget Office on the final document, and maintain an open line of communication relaying any updates or changes.
• Develop and maintain detailed tracking log of all SCO FI$Cal end-users roles, along with dates access was provided, removed, or changed.
• Perform a quarterly audit process to ensure compliance with the 'Access Control Policy' and conduct ongoing audits.
• Prepare audit reports documenting findings and provide updates to upper management.
• Process and maintain User Access Roles in FI$Cal. Reconcile requested user roles with FI$Cal security reports.
• Act as SCO’s User Access Liaison with FI$Cal Service Center.
• Act as the Division Training Coordinator; develop and manage the division training plan, the training budget, and provide recommended training options and expenditure projections to management and the Budget Office; monitor and ensure the training budget remains within the allocation provided.
• Act as the Budget Office Liaison: prepare and complete various budget drills such as; allocations, allotments, projections, etc.
• Perform analytical work in researching, developing, and maintaining business and administrative policies and procedures, related manuals, and guidelines to support the ADD staff.
• Oversee the tracking, recording, and release of all mandated reports in SMRTS prepared by the SCO divisions.
• Prepare, edit and format the ADD weekly status reports for submission to the Executive Office and SCO leadership.
• Prepare and send Division-wide email communications to ensure staff are informed timely and accurately.
• Add and Maintain Suppliers in the Financial Information Systems for California (FI$Cal) received via the Departmental Accounting Office.
• Order office supplies, maintain the proper working order of all office machines, including supplies for their maintenance, and initiate service calls.
• Serve as the backup ADM Human Resources liaison to bureau staff. Assist supervisors and managers with personnel actions; initiate and review personnel requests for completeness and accuracy; review and update duty statements, job opportunity bulletins, and organization charts; logs and processes annual performance appraisal summaries/probationary reports/merit salary adjustments; maintain and track leave balances, FMLA usage, and attendance summary sheets; and works with the department's Human Resources Office on other personnel documentation related to hires, transfers, promotions, separations, and other transactions for processing.

Qualifications

To qualify, you must meet the Minimum Qualifications stated in the Classification Specification(s).

Skills

Knowledge of FI$Cal roles, ability to work collaboratively, strong analytical skills, and proficiency in Microsoft Office.

Benefits

N/A

Pay

$6,031.00 - $7,547.00

Schedule

Hybrid