Alumni Engagement Coordinator

Principal Duties And Responsibilities

• Coordinate the planning and execution of alumni engagement activities and events, including reunions, regional programs, signature alumni events, and on-campus gatherings.
• Provide logistical and administrative support for alumni events, including scheduling, registration set-up, RSVP tracking, materials preparation, and on-site event support.
• Assist with alumni communications related to engagement and annual fund initiatives, including event invitations, reminders, confirmations, and follow-up communications.
• Support annual fund efforts by coordinating administrative and logistical aspects of annual fund communications and activities overseen by the Director of Alumni Engagement and Annual Fund.
• Assist with tracking alumni participation and annual fund activity, including event attendance and basic response data, using Advancement systems.
• Serve as a primary point of contact for alumni inquiries related to events, engagement opportunities, and annual fund participation, providing timely and professional customer service.
• Assist with data entry, record updates, and reporting to support alumni engagement and annual fund planning and assessment.

Administrative Support to the Vice President for University Advancement

• Provide administrative and project support to the Vice President for University Advancement as assigned.
• Assist with scheduling, calendar coordination, and meeting logistics.
• Provide administrative and logistical support for Board-related activities as directed, including Advancement and Board Development Committee meetings.
• Support follow-up and tracking related to special projects and initiatives led by the Vice President.

Advancement Office and Operational Support

• Provide general administrative support to the Advancement office as needed.
• Perform routine administrative tasks such as ordering office supplies, coordinating with vendors, and supporting office logistics.
• Afford administrative and logistical support for expense tracking, credit card reconciliations, and reimbursement submissions in accordance with University procedures.
• Cook up meeting logistics for Advancement team meetings and other meetings as requested.
• Support special projects and operational needs across University Advancement as assigned.

Qualifications

• Bachelor's degree preferred; Associate degree or equivalent professional experience considered.
• One to three years of experience in alumni relations, event coordination, annual fund support, administrative support, or a related field; higher education or nonprofit experience preferred, internship experience may be considered.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Strong customer service orientation and ability to interact professionally with alumni, volunteers, and campus partners.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with alumni or advancement databases (e.g., Raiser's Edge or similar CRM systems) preferred.
• Ability and willingness to work occasional evenings and weekends to support alumni and annual fund events.

Why Lasell?

• Competitive salary
• Comprehensive benefits package including:
• Medical
• Dental
• Vision
• Retirement
• Tuition benefits
• Generous time off
• Hybrid/remote work options

Work Conditions

• Work is performed in both office and event-based environments.
• Occasional evening and weekend work required.
• Ability to lift light materials (up to 15 lbs.).

Certification, Registration or Licensure Required by the Job

• None