Alumni Engagement Coordinator

About the role

The Alumni Engagement Coordinator supports the planning and execution of the Alumni Engagement team’s initiatives by coordinating project workflows, maintaining planning documentation, and facilitating collaboration across complex programs and events. This individual helps ensure that multiple concurrent initiatives remain organized and on track while supporting effective communication and coordination across Advancement and the College.

Responsibilities

• Maintain and refine project timelines and planning documentation for major engagement initiatives, including Alumni Weekend, Garnet Weekend, and regional presidential events; develop new timelines as needed to support existing and emerging projects.
• Cook up project workflows across multiple initiatives, helping ensure deliverables, partners, and milestones remain aligned.
• Develop and maintain project management tools, trackers, and shared documentation that support clear communication and collaboration across the team.
• Serve as a key point of contact for project coordination and status updates, ensuring colleagues and partners have clear information about progress, responsibilities, and next steps.
• Monitor project progress and flag potential risks, scheduling conflicts, or resource challenges that may affect outcomes.
• Work with the Director and colleagues across the team to translate program plans and strategic priorities into coordinated workflows and next steps.
• Aid in coordinating materials needed to support the preparation of presidential briefings for major events and initiatives.
• Facilitate coordination with internal partners across Advancement and campus offices to support engagement initiatives.

Essential Responsibilities

• Project and Initiative Coordination
• Program and Volunteer Support
• Data, Reporting, and Engagement Systems
• Event Support

Who you are

• Hightly organized, proactive, collaborative, adaptable, dependable, and detail-oriented, with strong judgment, initiative, and follow-through.

What you bring

• Required Qualifications
• Bachelor’s degree with at least three years of relevant professional experience in project coordination, program management, alumni relations, or a related field.
• Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail and competing priorities.
• Strong organizational and project management skills, including experience coordinating initiatives involving multiple stakeholders.
• Ability to exercise sound judgment and proactively identify opportunities or challenges that may affect project progress.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to work collaboratively across teams while independently managing responsibilities and follow-through.
• Strong interpersonal skills and the ability to build effective working relationships with colleagues and volunteers.
• Preferred Qualifications
• Experience in higher education advancement, alumni relations, or nonprofit program management.
• Familiarity with higher education CRM platforms and event registration systems.
• Experience supporting data tracking or program reporting.

What You Will Get

• You’ll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus, and a collaborative work environment.
• We want to hear from you if you are excited about this role!