Alumni Coordinator

About the role

Ready to Succeed (RTS) is seeking one of our own to join the Alumni & Early Career Engagement Department. This is more than a job. It's an opportunity to give back, build professional expertise, and grow into a trusted advisor and coach for over 300 RTS Alumni and members of our Job Search Program (JSP).

Responsibilities

• Alumni Communications

• Drafting and scheduling newsletters, emails, and text communications
• Supporting outreach to over 300 Alumni and Job Search Program participants

• Event Management (Virtual & In-Person)

• Managing all logistics from A to Z for Alumni events
• Running backend Zoom operations for workshops (with the opportunity to co-lead or lead sessions)
• Supporting in-person events such as company site visits and Alumni socials
• Negotiating vendor contracts, securing event spaces, and managing budgets
• Creating invitations, tracking RSVPs, and overseeing event communications

• Marketing & Content Creation

• Designing flyers, slide decks, and workshop materials
• Preparing pre- and post-event communications
• Cooking informational interviews for scholars
• Supporting event scheduling and promotion

• Administrative Partnership

• Serving as primary assistant partner to the Alumni Director
• Supporting both day-to-day operations and special projects
• Acting as a key organizational anchor for the department

Qualifications

• A Ready to Succeed Alum: An Alumni who successfully completed Ready to Succeed program and is in good standing with the organization
• Interested in developing into a career coach and advisor
• Excited to work both behind the scenes and directly with Alumni
• Bachelor’s degree from accredited 4-year institution. Degrees in Psychology, HR, Higher Education, Education Counseling, Student Affairs, or similar programs are desirable. Years of experience can substitute for degree.
• At least one (1) internship or job of relevant experience in a similar support role in non-profit, marketing, employer relations, volunteer engagement, higher education, or business sectors (HR, talent recruitment roles will also be considered). If no experience, a passion for making an impact on the lives of others.
• Technical Platform Skills:
• Workforce Office Platforms: Great organizational skills and experience with online & AI tools like Google Workspace, MS Office, Claude, ChatGpt and Gemini.
• CRM Skills: Demonstrated experience managing data and building reports; you genuinely get excited when you learn a new Google Sheets equation. Excel will be considered but Salesforce or other comparable CRM preferred. Salesforce training will be provided.
• Marketing/Communications Design Skills: Ability to design and put together various materials using Canva, Mailchimp, Typeform, Google Sheets/Docs/Slides/Forms, Microsoft Suite, and other platforms.
• Strong demonstrated skills in writing, communication, presentation, time and project management; you feel comfortable communicating in person, by phone, over email, text, and know how to leverage the newest digital and project management tools.
• Creative ideas and the enthusiasm to bring those ideas forward to the team
• Attention to detail (major key!!) and a sense of urgency, as well as productivity, is crucial.

Pay Range

The pay range for this role is: 46,694 - 67,706 USD per year (East Office)