AI-Powered Adminstrative Coordinator

About the role

This role combines traditional administrative support with modern AI-powered workflow improvement. You don’t need to be a programmer—but you should be excited about using tools like ChatGPT and other automation platforms to eliminate repetitive work, improve efficiency, and help our teams operate smarter.

Responsibilities

- Strong organizational and administrative skills - Excellent written communication - Comfortable learning new software quickly - Strong problem-solving mindset - Customer service experience - Ability to manage multiple priorities - Experience using AI tools (ChatGPT, Claude, Gemini, etc.) for writing, research, process improvement, or workflow support - Experience documenting procedures or improving workflows - Experience with spreadsheets/reporting - Administrative or operations support experience

Qualifications

- Detail-oriented - Proactive - Energized by finding better ways to get work done

Benefits

- 80% off of preschool or afterschool tuition for 2 children (50% off each additional) for full-time employees - First four weeks of tuition for two children free at time of hire - Monthly incentive bonuses - Paid holidays for full-time employees - Paid time off for full-time employees - Health insurance for full-time employees - Dental, Vision, and other voluntary plans for full-time employees - Pet Insurance - TeleDoc - 529 college savings plan - Direct deposit and paperless pay checks - 401(k) with employer contribution for qualifying employees - Scholarships towards early childhood education credentials - Free first aid and CPR training - Meals provided during student lunch time - Employee snack and coffee station - $1,000 employee referral bonus for each referred employee - $250 employee referral bonus for each referred student - Wage is based on experience, credentials and precise position Want to learn more about O2B Kids? Check out our website www.o2bkids.com/careers. O2B Kids is an equal opportunity employer.