Adminstrative Coordinator

About the role

The Waldinger Corporation has an opportunity for a qualified Administrative Coordinator to join our Corporate Office. If you're an organized, detail-driven professional who thrives on keeping operations running smoothly and enjoys being the go-to person clients trust, we want to hear from you. Join a company with over 100 years of stability, growth opportunities, and a team-first culture built on integrity, ingenuity, and innovation.

Responsibilities

• Client Service – Be the go-to contact for client questions on invoices, services, and account details. Solve billing issues quickly and professionally, and help set up and maintain client accounts with accuracy and care.
• Account & Contract Administration – Keep client accounts and contracts accurate and current, including billing terms, pricing, tax status, and documentation.
• Invoicing & Project Accounting – Generate and send clear, accurate invoices, follow up on outstanding balances, and support project accounting, forecasting, and dispute resolution.
• Administrative & Operational Support – Pitch in on research, data gathering, payroll processing, and collections to keep the branch running efficiently.
• Documentation & Recordkeeping – Maintain organized, confidential records that support audits, compliance, and day-to-day operations.

Requirements

• 1-3 years of accounting or administrative experience preferred
• High School Diploma or GED required; Associate degree in Accounting or related field preferred
• A knack for clear communication, organization, and problem-solving

Benefits

• Paid holidays and paid vacation
• Health, dental, and vision insurance
• 401(k) with company match and profit-sharing
• Wellness plan with lifestyle spending account
• Health club reimbursement
• Tuition reimbursement and continuing education support
• Term, AD&D, and Dependent Life insurance
• Prepaid Legal
• Real growth potential with a stable, century-old company