AI-enabled Operations & Contracts Coordinator

Qualifications

Required Qualifications:

• 3–5 years of experience in operations, contracts administration, or legal support roles
• Comfortable using AI tools to support day-to-day work
• Strong attention to detail, organization, and analytical skills
• Excellent communication and ability to coordinate across teams
• Experience with document management and administrative workflows
• Ability to work independently and manage multiple priorities

Preferred Qualifications:

• Exposure to procurement or sourcing environments
• Experience with DocuSign or similar tools
• Familiarity with contract management or data systems

Responsibilities

Overview:

Seeking a detail-oriented, AI-enabled Operations & Contracts Coordinator to support contract administration, data quality, and sourcing-related workflows. This role focuses on high-volume administrative execution, contract data integrity, and enabling procurement teams to operate efficiently.

Key Responsibilities:

• Support contract administration including document finalization, uploading, and repository management, utilizing AI as needed
• Update and maintain contract database (supplier names, end dates) to support renewal tracking and validation of active contracts
• Execute DocuSign processes and coordinate document workflows
• Perform metadata entry and validation to ensure data accuracy across systems
• Aid with spend data cleaning and applying taxonomy in partnership with data suppliers
• Update internal procurement hub and maintain documentation
• Provide administrative and category support to multiple managers (e.g., scheduling, follow-ups, RFP coordination)
• Track and help drive progress across sourcing activities (non-P2P)
• Leverage AI tools (e.g., Copilot, Codex) to improve data quality and efficiency