Aeromedical Administrative Specialist
French Consulting · Warner Robins, GA · 1 mo ago
On-siteAdministrativeFull-time
We need to output HTML fragment with sections: About the role? The posting includes description. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must remove boilerplate (EEO, legal, etc). Must preserve all substantive info.
We need to parse content:
- Intro: "We are looking for individuals who want to join our team at Robins Air Force Base, Georgia. Apply now! Job Opportunity: Aeromedical Administrative Specialist Location: Headquarters Air Force Reserve Command, Robins Air Force Base, Georgia Start Date: Upon Contract Award / Phase-In Completion Schedule: Full-time, with part-time Co-Work options available"
We can treat that as About the role? Or maybe we can have About the role section summarizing the role.
- Then "Make a Difference Behind the Mission ..." paragraph.
- Then "What You'll Do" list of duties (multiple sentences). Should be Responsibilities section with
- .
- Then "Who You Are" bullet-like sentences (not list but could be considered Qualifications? Actually "Who You Are" describes personal attributes; could be Skills? Might be Qualifications? We'll treat as Qualifications? But we have separate Qualifications section later.
- Then "Qualifications Required" list (working knowledge, communication, PDF, Office, typing, background investigation). That's Qualifications.
- Then "Preferred" list (prior admin experience, experience producing reports). That's also Qualifications (Preferred). Could combine.
- Then "Education & Certifications Required" (HS diploma, etc) and Desired (Associate's degree). That's Qualifications/Education.
- Then "Why You'll Love It Here" includes benefits: connective tissue, full-time/part-time Co-Work schedules, Monday-Friday 0800-1600 Eastern, federal holidays, Family/Down Days off, on-site with situational telework, role where organizational skills are the point. That's Benefits and Schedule.
- Pay: Not mentioned. So we should not include Pay section.
- Schedule: we have schedule info: Full-time, with part-time Co-Work options available; also Monday through Friday within 0800 to 1600 Eastern. So we can include Schedule section.
- Benefits: we have full-time/part-time Co-Work schedules, federal holidays, Family/Down Days off, situational telework. Also maybe "You'll be the connective tissue..." but that's more about role. Benefits we can list.
We must not include boilerplate like Equal Opportunity etc.
We need to output only HTML fragment, no markdown fences.
Structure:
About the role
...
Responsibilities
- ... ...
Qualifications
- ... ...
Education & Certifications
but we can fold into Qualifications. But rules: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Skills). They gave list of possible headings. We should use those exact headings when appropriate. They didn't list Education & Certifications; we could put under Qualifications. Skills heading maybe separate but we have skills in Qualifications. Could create Skills section for proficiency with PDF, MS Office, typing. But we already have Qualifications covering that. To keep few substantive sections, we can combine. We need to decide which sections to include: About the role, Responsibilities, Qualifications, Benefits, Schedule. Possibly also Skills? But we can incorporate skills into Qualifications. We must not create empty sections. Let's draft content. About the role: combine intro and mission paragraph. Paragraph: "We are looking for individuals who want to join our team at Robins Air Force Base, Georgia. Aeromedical Administrative Specialist position at Headquarters Air Force Reserve Command supports program administration, reporting, and unit customer service for the Aerospace and Operational Medicine Division. You will serve as the administrative backbone for case managers processing aeromedical cases, helping keep nearly 70,000 Air Force Reservists medically ready." Make sure we preserve all substantive info: location, start date? Start date: Upon Contract Award / Phase-In Completion. Should we include? It's substantive. Could include in About the role. Schedule info: Full-time, with part-time Co-Work options available. We'll put in Schedule section. Let's capture all details: - Location: Headquarters Air Force Reserve Command, Robins Air Force Base, Georgia. - Start Date: Upon Contract Award / Phase-In Completion. - Schedule: Full-time, with part-time Co-Work options available; Monday-Friday 0800-1600 Eastern. - Responsibilities list: from "What You'll Do" bullet points (though not bullet but sentences). We'll extract each duty. List them: 1. Prepare recurring and nonrecurring correspondence, reports, and other documents, and review and finalize documents drafted by others 2. Complete required monthly, annual, and ad hoc reports on case processing metrics, data quality, and unit case load 3. Perform clerical and administrative work, including building databases, spreadsheets, and graphics using standard office software 4. Support command evaluation of physical examination statistics to help ensure timely case resolution 5. Assist with planning, preparation, and execution of division training sessions 6. Provide day-to-day advice and assistance to medical personnel across 69 reserve units and three Numbered Air Forces 7. Receive telephone calls and return messages within two duty days of receipt 8. Review and process incoming and outgoing correspondence, materials, publications, and directives, screening items for escalation, referral, or direct handling 9. Coordinate activities with the Aeromedical Consult Service, Recruiting Services, and other referring facilities 10. Update case-related data entry across ECT, AIMWTS, PEPP, and other systems of record outside standard case actions 11. Some Aeromedical Administrative Specialist positions are part-time Co-Work billets, committed at up to 19 hours a week and rotating with other Co-Work staff for scheduling flexibility, with the potential for additional hours if surge work is authorized We could include that last as part of Responsibilities or Schedule. It's about part-time Co-Work billets; maybe better in Schedule. - Qualifications Required list: 1. Working knowledge of, or demonstrated ability to rapidly acquire proficiency in, DoD and Air Force medical systems of record such as ECT, AIMWTS, and PEPPS (note: PEPPS? Actually text: "such as ECT, AIMWTS, and PEPPS" maybe typo; but keep as given) 2. Strong oral and written communication skills, with the ability to communicate effectively with coworkers, unit leadership, and Major Command staff 3. Proficiency with PDF software and the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), including building spreadsheets and reports 4. Proficient typing skills 5. Able to obtain and maintain a favorable Tier 1 background investigation or equivalent - Preferred: 1. Prior administrative or program-support experience in a military or federal health care setting 2. Experience producing recurring management reports or metrics packages - Education & Certifications Required: 1. High school diploma or equivalent, plus demonstrated administrative, data-entry, or program-support experience; this is a non-clinical role and the PWS does not require a health-related degree or license - Desired: 1. Associate's degree or higher in health administration, business administration, or a related field - Benefits/Why You'll Love It Here: 1. You'll be the connective tissue for a program that keeps nearly 70,000 reservists medically ready 2. Full-time or part-time Co-Work schedules available, Monday through Friday within 0800 to 1600 Eastern; full-time staff receive federal holidays and Family/Down Days off 3. On-site at Robins Air Force Base, with situational telework available once approved 4. A role where your organizational skills are the whole point, not an afterthought We could also include that it's a non-clinical role. Now schedule: we have schedule details: Full-time, with part-time Co-Work options available; Monday-Friday 0800-1600 Eastern; part-time Co-Work billets up to 19 hours a week rotating; potential for additional hours if surge work authorized. We'll put schedule section. Now produce HTML. We need to ensure we don't include any boilerplate like Equal Opportunity etc. Let's craft. We'll output:About the role
We are looking for individuals who want to join our team at Robins Air Force Base, Georgia. The Aeromedical Administrative Specialist position is located at Headquarters Air Force Reserve Command, Robins Air Force Base, Georgia, with a start date upon contract award / phase‑in completion. You will support program administration, reporting, and unit customer service for the Aerospace and Operational Medicine Division, serving as the administrative backbone for case managers processing aeromedical cases and helping keep nearly 70,000 Air Force Reservists medically ready.
Responsibilities
- Prepare recurring and nonrecurring correspondence, reports, and other documents, and review and finalize documents drafted by others
- Complete required monthly, annual, and ad hoc reports on case processing metrics, data quality, and unit case load
- Perform clerical and administrative work, including building databases, spreadsheets, and graphics using standard office software
- Support command evaluation of physical examination statistics to help ensure timely case resolution
- Assist with planning, preparation, and execution of division training sessions
- Provide day-to-day advice and assistance to medical personnel across 69 reserve units and three Numbered Air Forces
- Receive telephone calls and return messages within two duty days of receipt
- Review and process incoming and outgoing correspondence, materials, publications, and directives, screening items for escalation, referral, or direct handling
- Coordinate activities with the Aeromedical Consult Service, Recruiting Services, and other referring facilities
- Update case‑related data entry across ECT, AIMWTS, PEPP, and other systems of record outside standard case actions
Qualifications
- Working knowledge of, or demonstrated ability to rapidly acquire proficiency in, DoD and Air Force medical systems of record such as ECT, AIMWTS, and PEPPS
- Strong oral and written communication skills, with the ability to communicate effectively with coworkers, unit leadership, and Major Command staff
- Proficiency with PDF software and the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), including building spreadsheets and reports
- Proficient typing skills
- Able to obtain and maintain a favorable Tier 1 background investigation or equivalent
- Prior administrative or program‑support experience in a military or federal health care setting (preferred)
- Experience producing recurring management reports or metrics packages (preferred)
- High school diploma or equivalent, plus demonstrated administrative, data‑entry, or program‑support experience (required)
- Associate’s degree or higher in health administration, business administration, or a related field (desired)
Benefits
- You’ll be the connective tissue for a program that keeps nearly 70,000 reservists medically ready
- Full‑time or part‑time Co‑Work schedules available, Monday through Friday within 0800 to 1600 Eastern; full‑time staff receive federal holidays and Family/Down Days off
- On‑site at Robins Air Force Base, with situational telework available once approved
- A role