Advancement Services Coordinator

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey. As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Job Summary

This position works collaboratively with Advancement, Athletics, Human Resources, and other units to accurately process and maintain gift and biographical records housed in the Advancement database and filing system. The position is key to enabling GGC to cultivate relationships with alumni, donors, and community stakeholders, and to properly acknowledge and steward gifts to the GGC Foundation.

Responsibilities

• Process all charitable gifts made to the GGC Foundation, including cash, check, credit card, online, stock/property, payroll deduction, and gifts in kind; generate gift receipts and acknowledgement letters
• Reconcile financial records with GGC Foundation finance at least monthly
• Produce standard and ad-hoc reports and constituent lists for internal and external distribution, including annual donor statements
• Maintain compliance with CASE Reporting Standards and Management Guidelines, and generate the annual VSE report
• Maintain all paper and electronic donor files in compliance with the Board of Regents records retention policy
• Maintain all biographical information in the donor/alumni database on all current students, employees, alumni, donors, and key community constituents
• Performs audits and ensures integrity of the database; plans, creates, and executes data migrations between accessory systems and Raiser's Edge
• Creates and updates procedures for data entry consistency and data integrity
• Other duties as assigned

Required Qualifications

• 2 Year / Associate Degree
• 3 years of relevant work experience

Preferred Qualifications

• 4 Year / Bachelors Degree in a related field (accounting, information systems, library science)
• General understanding of development, fundraising, nonprofits, or a related field preferred
• Experience using Raiser's Edge for gift processing and data management
• Blackbaud Raiser's Edge certification
• Experience with data entry and maintenance in a complex database system
• Proficiency in MS Office applications, Internet searching, and social media

Proposed Salary

$34,800 - $41,700

Knowledge, Skills, & Abilities

• High level attention to detail
• High proficiency with Microsoft Excel

USG Core Values

• Integrity
• Excellence
• Accountability
• Respect

Conditions of Employment

• Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer.
• Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC).
• Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check.
• Applicants may be subject to a pre-employment drug test.
• Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
• Equal Employment Opportunity

Background Check Position of Trust + Education

• Other Information
• Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled.
• Georgia is an open records state.

Additional Information

• To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=298507&PostingSeq=1