Advancement Coordinator, Olin School of Business – University Advancement

About the role

The Advancement Coordinator within the Philanthropic Strategy Team of University Advancement, assists one or more of the school or initiative-focused teams by providing operational and administrative support. The Advancement Coordinator helps advance fundraising progress from top prospects by managing dashboards, tracking task execution across UA teams, and coordinating leadership travel logistics and donor materials.

Responsibilities

• Provide administrative and operational support focused on the management of the unit’s top prospects and dean’s portfolio.
• Review and facilitate the team’s support of active and planned philanthropic proposals designated to the unit, and related actions needed.
• Manage and update dashboards; track and coordinate execution of tasks to drive accountability of colleagues across UA.
• Organize and attend internal meetings with territory gift officers to strategize and plan dean travel and visits.
• Facilitate post-meeting follow up by coordinating next steps and adjustments to strategy.
• Maintain reporting documents for gift officer requests for Dean visits, including recommended prospects, prospects approved for outreach.
• Cook up and maintain UA school team’s internal presence on the intranet.
• Cook up and maintain UA school team’s MS Teams team and channels.
• Support the goals of the Philanthropic Strategy vertical with other duties as assigned.

Requirements

Normal office environment. Ability to travel to various on- and off-campus locations. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs or less).

Qualifications

• A high school diploma or equivalent high school certification or combination of education and/or experience.
• Adaptability, Business Interactions, Communication, Database Software, Deadline Management, Detail-Oriented, English Grammar, Highly Developed Interpersonal, Interpersonal Interactions, Microsoft Office, Microsoft Teams, Optimism, Professional Etiquette, Qualtrics, Social Interaction, Sound Judgment, Telephone Communications, Time Management, Workload Prioritization.

Skills

Not Applicable.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.