Advancement Coordinator

What You’ll Own

• Donor and Sponsor Development
• Create and execute an annual development plan, establish practical activity goals, and collaborate with CYAP staff, the Board’s Development Committee, and outside partners.
• Cook up customized partnership opportunities, manage sponsorship communication, and support sponsor engagement connected to CYAP programs and events.
• Create thoughtful, timely acknowledgments and ongoing touchpoints that help supporters understand the impact of their gifts and remain connected to CYAP.
• Maintain accurate donor and constituent records, document interactions and pledges, track restricted funds, and produce reports that show progress against development goals.
• Grants Management and Writing
• Maintain the grant calendar, track deadlines and reporting requirements, support grant submissions, and progressively build the capability to draft grants with guidance from CYAP’s experienced grant consulting partner.
• Research new grant opportunities and build relationships to foster productive grant dialogue.
• Marketing and Community Presence
• Represent CYAP at selected community events and help ensure fundraising-related event logistics and recognition are handled well.
• Design agency collateral, including flyers, brochures, signage, annual and impact reports, as well as other materials as needed.
• Integrate social media with development and event promotion to help further the mission and brand of CYAP.

What Success Looks Like

• CYAP has a consistent, organized pipeline of donor, sponsor, and grant opportunities.
• Donors receive timely communication, meaningful stewardship, and clear evidence of their impact.
• Development commitments, deadlines, follow-ups, and database records are completed accurately without repeated reminders.
• The role creates real capacity for teamwork is confidently handed off and reliably carried through.
• Over time, CYAP is less dependent on outside grant-writing support because you have developed the knowledge and skill to assume more of that work.
• The organization has a consistent social media presence aligned with brand standards and supporting outreach and events.

What You’ll Bring

• Experience in nonprofit development, fundraising, donor relations, sponsorships, grant work, or a closely related field.
• Ability to build trust easily and communicate with warmth, professionalism, and good judgment.
• Proactive, responsive, and known for following through on the details.
• Comfortable working independently while also becoming a genuine, collaborative part of a small office team.
• Can navigate ambiguity, ask good questions, and move work forward without needing every step prescribed.
• Available for two days of in-person work each week in Carmel and can flex for donor, sponsor, or community meetings when needed.
• Enjoy the flexibility of being an independent contractor (this is a 1099 role with no benefits eligibility).

Support and Collaboration

• You will not be expected to build the development function alone.
• You will work closely with CYAP’s advocates and staff, collaborate monthly with the Board’s Development Committee, and receive support from an experienced grant consulting partner.
• Early in the engagement, regular collaboration will help you learn CYAP’s funding history, relationships, systems, and grant process so you can take on increasing ownership over time.