Advancement Administrative Coordinator

Rainbow Acres offers a supportive and mission-driven work environment with a focus on employee well-being and professional growth.

Benefits

• Paid vacation and sick time
• Holiday pay
• Medical insurance
• Free dental insurance
• Free vision insurance
• 403(b) retirement plan
• Training and development opportunities
• Competitive salary
• Tuition reimbursement
• Free lunch on scheduled days

About the Role

The Advancement Administrative Coordinator at Rainbow Acres is a highly organized, service-oriented professional responsible for providing administrative, scheduling, coordination, and operational support to the Chief Advancement Officer and the broader Advancement team. This position plays a central role in keeping departmental priorities, meetings, communications, calendars, projects, and day-to-day administrative functions moving efficiently and effectively. This is a safety-sensitive position requiring strong attention to detail and accountability.

Responsibilities

• Provide direct executive support to the Chief Advancement Officer while coordinating administrative needs across fundraising, development operations, marketing, admissions, outreach, and other Advancement initiatives.
• Manage complex calendars, schedule meetings, and coordinate logistics for multiple projects and priorities.
• Exercise strong judgment, discretion, and professionalism in handling sensitive organizational, personnel, donor, resident, and family information.
• Anticipate needs, solve problems, and communicate effectively with staff, residents, families, donors, volunteers, board members, and community partners.
• Work independently, prioritize competing demands, and maintain efficiency in a fast-paced, mission-driven environment.

Requirements

• A minimum of three (3) years of administrative, executive support, office coordination, project coordination, or similar professional experience.
• Bachelor’s degree preferred or an equivalent combination of education and experience.
• Demonstrated experience managing complex calendars, scheduling meetings, coordinating logistics, and supporting multiple projects.
• Strong proficiency with Microsoft Office, virtual meeting platforms, and other administrative technology; experience with CRM or project management systems is a plus.
• Exceptional organizational skills with strong attention to detail and the ability to meet deadlines.
• Excellent written and verbal communication skills with the ability to interact professionally and tactfully with diverse audiences.
• Proven ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and the ability to build positive working relationships across departments and with external stakeholders.
• Ability to work flexible hours as needed for organizational events, meetings, and Advancement responsibilities.
• Alignment with a Christian, faith-based mission is preferred.

Final candidates will be required to submit to a security clearance process.