Administrative Coordinator

Reports to: Director of People Operations & Administration. Full-time, non-exempt, on-site position.

About Us

EPS Group is a locally-owned civil engineering design firm with a strong presence in Arizona and Colorado. Our company culture is built on the following pillars:

• Work-Life Balance: We understand the importance of balancing professional and personal life and actively support our employees in achieving this harmony.
• Competitive Compensation: We offer competitive salaries and benefits to ensure our team feels valued and motivated.
• Employee Value: Our employees are our greatest asset. We foster a supportive and inclusive environment where every team member is appreciated and encouraged to grow.

Together, we strive to create a positive impact on our communities through our expertise and dedication.

Responsibilities

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts them to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support tasks.
• Oversees standard office equipment and supplies (such as printer, ink, toner, and paper). Orders supplies as needed.
• Daily restock and maintenance of café supplies and cleanliness, including reordering of supplies.
• Prepares conference rooms for meetings and organizes catering, as requested. Assists with equipment in conference rooms and contacts IT as needed.
• Types up memos, meeting minutes, letters, reports, forms, and similar content from dictation.
• Maintains detailed calendars, coordinates schedules, prioritizes meeting requests and logistics, and arranges all aspects of travel.
• Establishes and maintains a record-keeping system for contacts, files, and employee directory.
• Performs other duties as assigned.

This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Requirements

• High school diploma or equivalent required.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Valid driver's license and automobile insurance.

Physical Requirements

• Required to stand, walk, and sit.
• May require occasional visits to project sites.
• Requires a normal range of hearing.
• Must be able to lift 20 lbs. occasionally.
• Requires prolonged sitting with 15% of the time spent bending and reaching.
• Must have manual dexterity sufficient to operate a computer keyboard and calculator.
• Noise levels are consistent with a standard office environment.

Benefits

• Health, life, dental, and vision insurance.
• 401(k) with employer match.
• Employee Stock Ownership Program (eligible after 1 year of service).
• Short-term and long-term disability insurance and leave.
• Paid holidays and paid time off.
• Bereavement leave.
• Discretionary incentives, if applicable.