Admissions Data Operations Specialist

About the role

The Admissions Data Operations Specialist is a member of the Systems & Data Operations team within the Office of Admissions. This role supports the Slate CRM system, focusing on data integrity, process support, and operational efficiency.

Responsibilities

• Monitor and complete daily query tasks assigned via Slate CRM with particular emphasis on data integrity
• Aid in maintaining accurate and up-to-date records in Slate by consolidating duplicate records and supporting data clean-up initiatives
• Aid in the annual creation and ongoing maintenance of queries that generate call and task lists, exports, and other projects for the Regional Network & Outreach team
• Provide technical support for the Student Advocate campus visit program, including creating visit templates in Slate and assisting with building workflows for scheduling and communications
• Aid in the creation, updating, and maintenance of organizational datasets within Slate
• In collaboration with the Print & Digital Communications team, provide support for the implementation and tracking of Trust Triad communication plans within Slate, ensuring timely and accurate delivery of messages
• Aid in the management of the Premier Nomination Pathways process by managing related records in Slate, assisting with communications, and ensuring accurate tracking of nominators
• Coordinate and execute mailings to non-prospect audiences using Slate, including list management, mail merge, and tracking of outreach efforts
• Maintain inventory, compile print materials for Regional Admissions Managers, and once weekly send requested packages to remote staff
• Aid in the import of external data (e.g., school counselor lists) into Slate, ensuring data is accurately mapped and integrated into the system
• Aid in the annual updates to STAR Teacher Recognition Program nomination forms, data clean up, and communications regarding award mailings
• Complete administrative tasks, duties, and responsibilities (e.g., expense reports, email) in a timely manner

Requirements

• High school diploma required
• Associates degree preferred
• 2 or more years of experience in an administrative role utilizing databases, CRM systems (Slate experience is a plus), or similar technologies
• Proficient computer skills required
• Office environment experience preferred
• General office equipment operation experience

Special Skills, Knowledge And Abilities

• Highly organized and detail oriented
• Knowledge of Microsoft Suite solutions
• Willingness to learn new technologies and processes
• Ability to manage multiple tasks and prioritize effectively
• Basic knowledge of HTML helpful

Physical Requirements

• Ability to navigate campus/public buildings and grounds
• Sitting, standing, walking, ability to lift and carry up to 30 lbs.

Environmental Conditions

• Professional office environment with frequent interruptions by staff

What You'll Bring

Your key responsibilities include monitoring and completing daily query tasks, assisting with record maintenance, providing technical support for the Student Advocate program, and managing various data processes. You should possess highly organized and detail-oriented skills, along with proficiency in Microsoft Suite solutions and a willingness to learn new technologies.

Benefits

Berea College offers a comprehensive benefits package to eligible employees and their families, including health care, dental, vision, retirement, health savings accounts, flexible spending accounts, life insurance, short-term disability, long-term disability, and an Employee Assistance Program. The benefit package also includes access to the Child Development Laboratory for children of College Staff, ages 6 weeks to 6 years, Seabury Center Membership, Staff Development Funds, and Tuition Reimbursement. Eligible staff employees also receive paid holidays, vacation, and sick leave. Part-time employees who work an average of twenty-four hours per week over the course of a year, receive benefits on a pro-rated basis.

Our Unique Culture

Berea College strives to be a place where people with various Christian interpretations, different religious traditions, and no religious traditions work together in support of Berea's Great Commitments. The College's inclusive scriptural foundation and spirit have welcomed those whose beliefs were consistent with the Christian gospel of impartial love. Therefore, Berea College today affirms its inclusive Christian tradition even as it respects the traditions of Jews, Muslims, Buddhists, and Hindus, as well as other faiths, and those holding no religious beliefs. We strive not to ignore our differences, but rather seek to understand each other honestly and respectfully, and together create a climate where anyone can openly discuss what they believe without fear of sanction.

Labor Supervision

In support of Berea College’s great commitments, staff and faculty serve as labor supervisors. Our fourth great commitment, The Dignity of Labor, promotes learning and serving in community through the student Labor Program, honoring the dignity and utility of all work, mental and manual, and taking pride in work well done. Student Labor Supervision includes scheduling, assigning, and approving student work, developing students' workplace acumen, and providing tangible work experience.