Admissions and Logistics Coordinator Youth Inpatient Unit

About the role

Kitsap Mental Health Services (KMHS) is seeking an Admissions and Logistics Coordinator to support operations within the Youth Inpatient Unit. This position helps ensure admissions are coordinated efficiently while supporting daily unit functions that contribute to a safe and well-organized treatment environment. The role provides essential operational support that allows clinical and direct care staff to focus on serving youth and families. If you're committed to supporting services that help young people receive timely behavioral health care, we welcome your application.

Responsibilities

• Coordinate client admissions from initial referral through arrival to the Youth Inpatient Unit.
• Ensure admission requirements, documentation, policies, and procedures are completed accurately and within required timelines.
• Communicate with staff and referral sources to support a smooth admissions process.
• Create and maintain the master staff schedule 6 to 8 weeks in advance.
• Monitor staffing levels and arrange additional coverage based on established protocols and client needs.
• Support kitchen operations by maintaining inventory levels and monitoring food safety documentation.
• Create and maintain inventory tracking systems for unit supplies.
• Prepare and submit purchase orders as needed.
• Provide clerical and administrative support to unit staff.
• Answer phones and assist with routine communication needs.
• Organize and distribute information to ensure staff receive timely updates.
• Complete required charting, data entry, and documentation in accordance with agency requirements.
• Attend mandatory trainings and maintain all required certifications and documentation.

Requirements

• EDUCATION: High School Diploma or GED
• EXPERIENCE: Experienced (minimum 3 years of job-related experience)
• LICENSURE: Agency Affiliated Counselor Registration. Current CPR certification (or ability to obtain within 30 days of hire; training provided by the organization). Valid Washington Food Worker card.

Qualifications

• EDUCATION: Associate's degree (In Business, Accounting, or related field)
• EXPERIENCE: Specialist (Minimum 5 years of job-related experience)
• Course work in medical/psychiatric terminology.
• Experience using an Electronic Medical Record (EMR).

Skills

Performance Requirements:

• KNOWLEDGE: Working knowledge of healthcare insurance. Knowledge of medical terminology. Knowledge of general administrative and clerical procedures.
• SKILLS: Skill in establishing and maintaining effective working relationships with other employees, clients, organizations, and the public. Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/outside the organization, generally regarding routine matters for