Adminstrative Officer

Key Responsibilities

• Enter and update employee and assignment data accurately in the client and internal systems.
• Maintain current and complete records for all assigned employees supporting the client.
• Process new hire and position change information in a timely and accurate manner.
• Create, issue, and deactivate employee ID badges in line with client and Securitas security protocols.
• Set and adjust badge access levels based on approved site and role requirements.
• Track badge inventory and coordination of replacement or new badges as needed.
• Serve as the first point of contact for employee questions related to schedules, site procedures, and basic policy information.
• Research and resolve routine employee inquiries, escalating only when outside defined guidelines.
• Schedule and coordinate required training for employees assigned to the client (onboarding, site-specific, and refresher training).
• Maintain training calendars and send training invitations, reminders, and confirmations.
• Record training attendance and completion in the designated systems and generate basic training status reports.
• Perform high-volume, accurate data entry to support reporting and compliance requirements for the global client.
• Ensure all data and documentation comply with client requirements, company policies, and confidentiality standards.
• Generate and distribute standard reports as requested by the client or management.

Qualifications

• Previous experience in an administrative, HR, or staffing support role, preferably in a high-volume or large client environment.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office (especially Excel and Outlook) and ability to learn new HR/client systems quickly.
• Experience working with databases or HRIS/timekeeping/badging systems is preferred.
• Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.
• Clear and professional communication skills, both written and verbal.
• Customer service mindset with the ability to respond to employee and client inquiries in a helpful and professional manner.
• Ability to maintain confidentiality and handle sensitive information in line with company and client requirements.
• Proven ability to follow established processes and procedures while maintaining accuracy and compliance.
• A high school diploma or equivalent required; additional coursework or certification in HR, business, or a related field is a plus.

Compensation & Benefits

• Depending on experience, Securitas will offer an hourly rate of $22.00 - $24.00 per hour plus a great benefit package that includes:
• Key benefits include:
• Key Responsibilities
• Qualifications
• Compensation & Benefits