ADMINISTRATIVE OFFICER

About the role

The Administrative Officer is an at-will management position reporting to the Director of Disaster Preparedness and Emergency Communications. This position is responsible for providing efficient and effective management of the Department's personnel and payroll functions; budget development and monitoring; and finance operations and procurement.

Responsibilities

• Support day-to-day executive decision-making and operations of the Administration Division to ensure alignment with Department and City priorities;
• Develop, coordinate, and implement strategies to foster a positive and productive departmental culture;
• Provide advice and guidance on payroll, personnel, and HR-related issues, following best management practices;
• Oversee the Department's recruitment, selection and onboarding processes for both unclassified and classified positions;
• Cook with the Human Resources Department regarding recruitment strategies and classification specification changes;
• Select, supervise, evaluate, and train divisional staff;
• Conduct administrative investigations and makes recommendations for discipline/corrective actions;
• Administer the Worker's Compensation, leaves of absence, return-to-work, and training programs;
• Actively participate in EOC Activations;
• Perform the duties of Financial Services Officer, including:
• Coordinate and oversee all fiscal, accounting, and purchasing duties for the department.
• Cook the Department's budget and monitor compliance throughout the year.
• Cook the year-end closing process.
• Oversee the Department's payroll for full-time and part-time staff;
• Interpret and apply federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs);
• Develop and revise Department policies and procedures and coordinates labor/management relations;
• Liaise with Human Resources, Financial Management, other City Departments, and external operations, including representing the department on various committees;
• Manage the Department's position control, payroll and requisitions systems;
• Communicate effectively, both orally and in writing, with a diversity of audiences;
• Travel off-site to meetings and trainings;
• Perform special projects and other management-related duties as required.

Requirements

• Education: Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Human Resources or a closely related field (proof required). A Master's Degree in a related field may be substituted for up to one year of the required experience (proof required)*.
• Experience: Three (3) years of progressively responsible paid full-time equivalent experience in the field of human resources, budget, and finance, or grant management with at least two (2) years of lead supervisory or managerial level experience.
• Desirable Qualifications: Local government experience is highly desirable. Experience in disaster preparedness, EOC activations, 9-1-1 emergency communications and 24-hour department operations. Experience in organizations of similar size and complexity is desired. Experience demonstrating effective partnering and problem-solving.