Adminstrative Manager

Pay

Pay Range: Targeted salary up to $67,800 annually, based on education and experience

Benefits

Eligible: Yes

Schedule

Work Schedule: Monday - Friday, 7:00 a.m. to 4:00 p.m.

Responsibilities

• Responsible for the overall administration and performance of a department or college on behalf of the Director of the United States Postal Service contract
• Full responsibility for accounting duties, financial analysis, payroll coordination, budget and report preparation, policy development, attendance records for contract staff, and on-call rotation
• Manages all financial accounts for the USPS contract
• Reconciles accounts monthly and creates cost-spending certification reports
• Makes sure money is spent correctly
• Sets up new vendors and ensures invoices are on the correct accounts
• Prepares department budget in collaboration with the Director and College Business Manager
• Analyzes departmental financial procedures
• Makes recommendations for change and develops a strategy for change
• May function as the payroll coordinator for the department or assist the payroll time approver by providing support through recording and analysis of time entries through weekly reports
• Collects time sheets, enters attendance records for contract staff/subcontractors, and tracks leave and billable hours for invoicing backup
• Conducts performance observations and instructor qualifying reviews
• Anticipates staffing needs by analyzing vacancy reports in collaboration with Human Resources Recruiters and the Program Manager
• Supports interview, screening, and candidate processing as needed
• Prepares monthly reports for balanced accounts, verification reports, and management reports
• Routes to appropriate personnel
• Contributes to the development of departmental policy by analyzing current procedures, work issues, and current events
• Maintains policy and procedure manuals and documents the process
• Plans and coordinates special activities and projects, which include representing the department or college at various meetings, including quarterly, annual, and two-year contract performance review presentations, in collaboration with the Program Director
• Serves as liaison to coordinate inter-and intra-departmental administrative functions
• Performs various duties as needed to successfully fulfill the function of the position and supports the administrative functions of the contract staff as required

Qualifications

• Required Education and Experience: Bachelor's degree. 24 months experience as a manager in an Accounting, Finance, or Business Office
• Equivalence/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience

Special Indications

Position subject to renewal based on availability of funds.