Administrator Support

Key Responsibilities

• Schedule and assist with execution of new employee inductions.
• Assist with rollout and training of HR Policies.
• Manage and maintain the site training system and co-ordinate training files in conjunction with the Quality Management System.

Administrator

• Execute purchase order process as per internal SOPs.
• Collate and validate incoming invoices and ensure correct approvals are acquired.
• Liaise with Finance department on invoice reconciliation.
• Retain adequate storage of all invoices, POs and payments processed.
• Participate in EHS related projects.
• Absorb and manage the requirements of incoming and outgoing shipments to facility.
• Assist with management of stationery supply for office areas.
• Absorb and assist with travel requirements as needed.
• Support department administration requests.
• Support of production department as required with regard to general production / quality processes etc.
• Additional duties as assigned.

Qualifications

• Minimum of 3.5 years of experience as an administrative assistant.
• High School diploma or equivalent required; Associate degree highly preferred.
• Demonstrated strong attention to detail and organizational acumen.
• Proficiency in Microsoft Office Suite.
• Prioritizing competing demands with proven ability to multi-task effectively.
• Professional demeanor with strong phone etiquette.
• Possession of a helpful and positive attitude.
• Previous experience within a production / quality related environment would be an advantage.

Skills

• Strong communication, presentation skills with excellent attention to detail.
• Excellent problem-solving and analytical skills.
• Strong work ethic and attention to detail.
• Ability to work on own initiative and as part of a team.
• Ability to build strong working relationships with internal & external customers.