Administrator, Grants Compliance

About the role

This position oversees and ensures compliance in the administration of grant-funded initiatives for private, state, and federal grants. Responsibilities include designing, implementing, and managing a comprehensive Grant Management System and compliance framework across the full grant lifecycle, ensuring adherence to sponsor requirements, institutional policies, and applicable laws and regulations.

Responsibilities

• Coordinate and oversee assigned functional processes within the College or Division to ensure efficient, consistent, and compliant operations.
• Serve as the functional lead and administrator for the College’s grant lifecycle management system, overseeing system configuration, workflow design, user access, and ongoing optimization to support pre-award and post-award activities.
• Develop and manage real-time dashboards, reports, and analytics to provide institutional leadership with visibility into grant pipelines, proposal status, financial performance, compliance risks, and program outcomes.
• Provide strategic guidance and technical oversight to grant project managers and principal investigators throughout the full grant lifecycle, including proposal development, implementation, reporting, and closeout.
• Maintain and update grants policies, procedures, and implementation manuals, incorporating system capabilities, regulatory changes, and best practices.
• Support pre-award activities, including opportunity tracking, proposal development workflows, and budget review to enhance competitiveness and alignment with institutional strategy.
• Initiate and manage grant modifications, re-budgeting actions, and change requests through structured workflow and approval processes.
• Supervise part-time and temporary staff, student employees, or consultants working on post-award projects in the Grants and Resource Development department as needed.
• Provide expert guidance and ongoing support to grant project directors and principal investigators, advising on grant requirements, implementation timelines, reporting obligations, budget management, and compliance expectations throughout the grant lifecycle.

Requirements

• A Bachelor’s degree is required in higher education administration, finance, business, public policy/government, or a related field.
• A minimum of five years of post-award grant management experience is required.
• Grant Professional Certification, Certified Grants Management Specialist (CGMS), Project Management Professional (PMP), and/or Certified Research Administrator (CRA) certification preferred.
• Experience working within higher education is preferred.
• Experience working with sponsored program grant management databases is preferred.
• One year of supervisory experience preferred.

Qualifications

• Minimum Requirements: A Bachelor’s degree is required in higher education administration, finance, business, public policy/government, or a related field. A minimum of five years of post-award grant management experience is required. Grant Professional Certification, Certified Grants Management Specialist (CGMS), Project Management Professional (PMP), and/or Certified Research Administrator (CRA) certification preferred. Experience working within higher education is preferred. Experience working with sponsored program grant management databases is preferred. One year of supervisory experience preferred.

Skills

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Ability to work independently and as part of a team.
• Knowledge of federal, state, and local regulations governing grant administration.
• Experience with grant management software and databases.

Benefits

Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale.

Pay

Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale.

Schedule

Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale.