Administrator Coordinator

Description

The Engineering Coordinator supports the Director of Project Engineering by coordinating engineering activities across multiple concurrent projects. This role serves as an organizational and communication hub between Project Engineers, Project Managers, and Engineering leadership to ensure engineering tasks, schedules, and deliverables are accurately tracked, maintained, and communicated.

This position plays a key role in engineering visibility, workload coordination, reporting accuracy, and the efficient execution of engineering work across the organization.

• Cook up engineering efforts across multiple projects by working closely with Project Engineers and Project Managers.
• Maintain and update engineering project trackers, dashboards, and assignment logs to reflect scope, schedules, progress, and resource allocation.
• Responsible for time and expense validation across the Project Engineering community.
• Aid Project Engineers with administrative and coordination tasks, including data entry, documentation organization, and status tracking.
• Collect, consolidate, and communicate engineering status updates, risks, and key metrics to the Director of Project Engineering.
• Support engineering planning, workload balancing, and prioritization by providing accurate and up-to-date project data.

Skills

• Administrative support
• Data entry
• Microsoft office
• Outlook
• Microsoft excel

Details

• Details Administrative support
• Data entry
• Microsoft office
• Outlook
• Microsoft excel

Additional Skills & Qualifications

• Experience working Excel (data entry tasks and basic skills)
• A background using PowerPoint
• In this role, a candidate will be asked to manage team hours, scheduling, analyze projects and billable hours.

Job Type & Location

This is a Contract to Hire position based out of Louisville, KY.

Pay And Benefits

The pay range for this position is $34.00 - $34.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Louisville, KY.

Application Deadline

This position is anticipated to close on Aug 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity Employer

We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.