Administrator

Responsibilities

• Support Executive Team
• Coordinate Schedules and Meetings
• Expense Reports
• Vendor and Budget Coordination
• Scheduling Candidate Interviews
• HR Onboarding Support
• Prepare for New Hires
• Office Activities and Events Coordination
• Client Contact List Maintenance
• Catering Arrangements
• Travel Arrangements
• General Office Upkeep
• Equipment and Supplies Management
• Building Management Support
• The Hub Posts Coordination
• Document Control
• Contract Management
• Quality Assurance/Quality Control
• Reporting and Invoicing
• Business Development Support
• Market Research
• Proposal Development
• Opportunity Tracking

Qualifications

• Minimum 7 Years Administrative Experience
• Prior Professional Services Firm Experience Preferred
• Engineering Industry Experience Plus
• High School Diploma Required
• Professional Degree Preferred
• California Notary Public Preferred or Ability to Obtain Within One Year
• Multitasking and Prioritization Skills
• Excellent Written and Verbal Communication
• Strong Multi-Tasking Skills
• Proficiency in Microsoft Office Suite
• Adobe, Bluebeam, and Procore Software Proficiency Desirable
• Ability to Learn New Tools Quickly
• Team Player with Proactivity, Flexibility, Results-Oriented, and Comfort in Rapidly Changing Environments
• Ability to Work Independently and Under Pressure
• Experience Working Across Multiple Time-Zones

What We Offer

• Comprehensive Health Benefits
• Pre-Tax Flexible Spending Plans
• Short and Long-Term Disability, and Employer Paid Life Insurance
• Paid Holidays, Floating Holidays, and Paid Time Off (PTO)
• Employer-Contributed 401(k) Plan and Additional Financial Planning Support
• Professional Growth Opportunities