Administrative Technician - Facilities

Job Summary

To perform various secretarial and administrative functions in a timely manner to ensure efficient operation of department; and to act as liaison between the assigned department and other county agencies and/or departments.

Essential Job Functions

• Accounts Payable: Processes invoices daily; verify accuracy of billing for contracted services; resolves billing discrepancies. Reconciles statements and resolves discrepancies.
• Administrative support: Serves as department receptionist; contacts workers for emergency work assignments; assists with a variety of administrative and secretarial projects; assists with the cataloging for and coordination of County surplus property sales.
• Purchasing: Submits department requests for services and materials associated with various projects; orders janitorial supplies on a monthly basis; orders office supplies as needed. Submits contract documents as needed.
• Records Management: Scans documents into Laserfiche according to the department’s electronic records management guidelines; creates new files and archives old files as required, closes maintenance requests in department database, maintains vendor certificate of liability insurance records. Maintains spreadsheets, databases as assigned.
• Primary administrative support with the coordination and documentation associated with events utilizing County property. Primary administrative support of Sortly software for logging and tracking of janitorial supplies.
• Attends meetings, training and seminars as required. Assists other staff with work duties as needed. Performs other job-related duties as requested.

Education

Minimum Requirements to Perform the Work: Associate degree in business, plus clerical and computer training required OR, 5 years in full-time office/administrative environment with emphasis on clerical/accounting. Above average skill level in Microsoft Excel required.

Work Experience

3-5 years’ working experience, preferably in a fiscal or administrative environment. OR any acceptable combination of experience and/or training.

Company Description

Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation. We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Technology Support/Issues With Applying

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.

Email Confirmation

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.

Benefits

• Medical Benefits: Capital Blue Cross Medical Insurance, Health Savings Account, Wellness program with wellness incentives, Capital Blue Cross Vision Insurance, United Concordia Dental Insurance
• Retail Benefits: County Retirement Pension, 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax, Fully vested after 5 years of credited service, Normal Retirement Options: Age 55 with 20 years of credited service, Age 60 with any amount of credited service, Voluntary 457b Deferred Compensation Plan, Military Time Buy Back Options, Paid Time Off: Vacation (10 days per year, accrued per pay period), Sick (5 sick days per year, pro-rated based on starting date), 12 Paid County Holidays, No waiting period to receive paid holidays
• Additional Benefits: Educational Assistance (80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)), Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met, Employee Assistance Program, Resources for: Childcare, Eldercare, Legal, Financial, and Coaching, Flexible Spending Account, Dependent Care Account, Short Term Disability, Long Term Disability, Life Insurance