Administrative Support III (Sierra Army Depot, CA)
About the role
This position is incumbent upon contract award. Longeviti is seeking an Administrative Support III with an active Secret clearance to support the US Army at Sierra Army Depot in Herlong, CA.
Responsibilities
- Collect, gather, input, verify, and maintain data from multiple internal and external sources.
- Process work orders, financial records, production control documentation, supply records, and other administrative transactions.
- Maintain electronic and hard-copy filing systems to ensure records are accurate, current, and readily accessible.
- Prepare reports, spreadsheets, statistical summaries, timelines, charts, graphs, and presentation materials.
- Draft and format correspondence, memoranda, meeting minutes, and other business documents.
- Utilize Microsoft Office Suite and other commercial or proprietary software applications to manage data and generate reports.
- Monitor administrative processes to ensure accuracy, completeness, and compliance with organizational procedures.
- Aid with scheduling meetings, coordinating calendars, and organizing project documentation.
- Support special projects by compiling information, tracking milestones, and maintaining project records.
- Recommend and assist in developing administrative processes and data management procedures that improve workflow efficiency.
- Provide guidance and documentation to staff regarding administrative processes, procedures, and data management practices.
- Respond to internal and external requests for information while maintaining confidentiality and professionalism.
- Perform quality control reviews of data to identify discrepancies and ensure data integrity.
- Perform other administrative duties as assigned.
Requirements
- Average of 4-8 years of progressively responsible administrative, clerical, or office support experience.
- Experience working with data entry, document management, and administrative recordkeeping.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong typing, data entry, and computer skills.
- Excellent organizational skills with the ability to prioritize multiple assignments.
- Strong written and verbal communication skills.
- Ability to work independently while maintaining accuracy and meeting deadlines.
- Experience supporting federal government, military, healthcare, or large organizational administrative operations.
- Experience using enterprise resource planning (ERP), financial, work order, or proprietary administrative systems.
- Familiarity with records management, document control, and workflow management practices.
- Experience preparing executive-level reports and presentations.
Qualifications
- High school diploma or equivalent required.
- Associate's degree in Business Administration, Office Administration, or a related field is preferred.
Skills
- Microsoft Office Suite proficiency.
- Data entry and document management skills.
- Organizational and prioritization skills.
- Communication and writing skills.
- Administrative process development and implementation.
- Quality control and data integrity.
Benefits
Longeviti offers a comprehensive and generous benefits package, including medical, dental, and vision insurance, basic life insurance with AD&D and short- and long-term disability, a 401k plan, paid time off and holidays, legal coverage, supplemental accident, critical illness and hospital insurance plans, and commuter benefits.
Pay
$46,000 - $57,000 USD. However, Longeviti considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.
Schedule
N/A
Benefits
N/A
Skills
N/A
Benefits
N/A