Administrative Support Coordinator, Administrative Services

Centralized Administrative Services provides a specialized shared services model that delivers consistent, efficient, and compliant administrative and transactional support across the division, including procurement, accounts payable, travel, and related operational processes. The model is designed to improve service quality, standardize workflows, increase organizational capacity, and support scalable operations through centralized expertise and process management.

About the role

This position provides administrative/clerical support to the Administrative Services team. The incumbent is responsible for maintaining department files; inputting data for archiving and file retrieval; coordinating telephone, electronic and written correspondence as directed. Responsibilities include calendaring meetings and workshops; soliciting information on behalf of the department; retrieving data; preparing reports and charts related to programs, including technology support and asset management; and coordinating travel and training arrangements.

This is a full-time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

Responsibilities

• Maintain department files
• Input data for archiving and file retrieval
• Coordinate telephone, electronic, and written correspondence
• Calendar meetings and workshops
• Solicit information on behalf of the department
• Retrieve data and prepare reports/charts related to programs
• Provide technology support and asset management
• Coordinate travel and training arrangements

Qualifications

For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page.

Pay

Anticipated Hiring Salary Range: $4,469 per month (step 6)

CSU Classification Salary Range: $4,047 - $5,896 per month

Salary is commensurate with the background and experience of the individual selected.

Benefits

• Medical, dental, vision, life, and disability insurances
• Retirement (CalPERS)
• Tuition waiver
• Vacation and sick leave
• 15 paid holidays per year (14 scheduled on specific days and 1 Personal Holiday)

A comprehensive benefits summary for this position is available online by visiting the Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package.

About the employer

California State University San Marcos is a mid-size university located in San Diego's vibrant North County, dedicated to service, innovation, leadership, and student success. The university offers attentive faculty and state-of-the-art facilities, providing students with hundreds of opportunities to learn, lead, play, and serve. CSUSM is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities, and solve pressing issues through cutting-edge research and hands-on application.