Administrative Support Assistant - WRDCC

About the role

The Missouri Department of Corrections is seeking an individual to join our team. This position involves carrying out assigned responsibilities with considerable independence and making decisions concerning work procedures/processes. The role requires maintaining a significant phase/segment of a clerical process or office activity, making frequent decisions in accordance with agency policies/rules/procedures, and coordinating meeting logistics.

Responsibilities

• Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures;
• Attends meetings and takes notes;
• Transcribes written and verbal communication;
• Supervises/trains staff performing clerical and other support tasks;
• Plans work assignments;
• Organizes/coordinates workflow;
• Establishes priorities and deadlines;
• Reviews work for accuracy/timeliness/conformance with procedures and processes;
• Mentors/advises staff on work issues;
• Evaluates employees’ performance;
• Recommends or implements disciplinary/corrective action;
• Approves/monitors leave requests;
• Reviews documents for accuracy, completeness, and compliance with established policies and procedures;
• Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures;
• Codes and records transactions to prescribed accounts;
• Prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records;
• Oversees and/or participates in the preparation of standardized reports and complex ad hoc reports;
• Establishes and maintains complex filing systems;
• Prepares/oversees the preparation of records for storage and/or archiving;
• Maintains correspondence and report files;
• Enters, updates, retrieves information;
• Develops spreadsheets and databases;
• Obtains quotes/bids for commodities, equipment, services;
• Initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders;
• Prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents;
• Maintains cost and/or inventory records;
• Performs, reviews, and verifies complex computations involving the application of rules and regulations.

Requirements

Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year).

Qualifications

All requested documents MUST be received by the closing date listed.

Skills

The successful candidate will possess the ability to carry out assigned responsibilities with considerable independence and make decisions concerning work procedures/processes. Administrative supervisor reviews significant departures from established policies or procedures.

Benefits

The Missouri Department of Corrections offers great benefits including:

• Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program.

  Pay

  The annual salary listed for this position includes the additional $1.50 per hour maximum security differential ($3,120 annually) for all full-time positions domiciled in a maximum-security institution.

  Schedule

  The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years!

  Employer Information

  The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace.

  Contact Information

  To apply, please send your resume and cover letter to DOC.Employment@doc.mo.gov.