Administrative Support Assistant

Responsibilities

• Cover needed preparation and maintenance of contract administrative correspondence, databases, and reporting
• Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software
• Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing
• Oversight responsibility for contract administrative reporting requirements including record retention
• Affirmative Action Program compliance and planning; ensure compliance to policy of all recruiting, selection, and placement processes; recommend corrective actions as needed
• Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping
• Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
• Ensure compliance with company HR policies and applicable federal, state, and local laws
• Maintain all corporate and site personnel programs, files, benefit programs, and other data pertaining to the day-to-day administration of plant security operations and AUS corporate requirements

Qualifications

• High school diploma or equivalent
• Ability to obtain and maintain all necessary state or federal licensing requirements
• Minimum of one (1) year of successful experience in human resources-related field
• Prior work experience in payroll, accounting, or related field
• Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties