Administrative Support Assistant - FRDC

About the role

The Missouri Department of Corrections is seeking an individual to join our team. This position involves transforming lives through providing skills for community contribution and includes various responsibilities such as maintaining calendars, coordinating meetings, and overseeing clerical and support tasks.

Responsibilities

• Types/edits a variety of material, which may contain technical or specialized terminology
• Attends meetings and takes notes
• Composes correspondence including some interpretation/application of established policies and procedures
• Supervises/trains staff performing clerical and other support tasks
• Plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines
• Reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures
• Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases
• Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations
• Carrries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures

Requirements

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR
• Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year)

Qualifications

All requested documents MUST be received by the closing date listed. Contingent upon your position, you may also be eligible to receive:

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

Skills

Knowledge of Microsoft Office applications, ability to maintain fiscal records, and proficiency in managing office workflows are essential.

Benefits

The Missouri Department of Corrections offers great benefits including:

• Missouri State Employee Retirement System / Deferred compensation plan
• Health insurance (medical, vision, dental for employees and family)
• Paid life insurance
• Long-term disability insurance
• Cafeteria plan
• Paid holidays
• 10 hours annual leave per month
• 10 hours sick leave per month
• Uniforms provided when required
• Pre-service and in-service training
• Access to credit union
• Direct deposit of paycheck (required)
• Employee health, wellness and safety initiatives
• MOST 529 College Savings Program

Pay

The annual salary listed for this position includes the additional $1.50 per hour maximum security differential ($3,120 annually) for all full-time positions domiciled in a maximum-security institution.

Schedule

The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years!