Administrative Specialist (JOC)

Position Overview

This role provides dedicated administrative support to a construction project management team operating under a Job Order Contracting (JOC) program. The JOC Program Coordinator plays a critical role in day-to-day coordination, documentation, scheduling, and communication across multiple active construction work orders. The position is fully on-site and supports real-time collaboration with project managers, contractors, and facilities staff.

Core Responsibilities

• Provide daily administrative support to project managers across the JOC program
• Track, organize, and maintain project documentation — including work orders, proposals, schedules, approvals, and correspondence
• Maintain organized electronic and hard-copy filing systems for contracts, reports, and project records
• Aid in data entry and tracking of activity across multiple concurrent work orders
• Cook up invoice routing, tracking, and submission support
• Support purchase order documentation and approval workflows as requested
• Schedule and coordinate meetings with project teams, contractors, vendors, and stakeholders
• Prepare meeting agendas, record notes, and distribute follow-up items
• Manage on-site meeting logistics including conference rooms, materials, and attendance
• Support smooth workflow coordination between facilities staff, contractors, and project managers
• Compile, format, and distribute reports on JOC activity, project status, and performance metrics
• Track timelines, deliverables, and financial or status summaries as requested
• Ensure all reports and documentation are accurate, complete, and submitted on time to leadership or client representatives
• Communicate professionally with contractors, consultants, and internal stakeholders
• Ensure consistent, timely information flow between the project team and supporting departments
• Be present in the office throughout the work week to support in-person collaboration
• Provide direct, real-time support to project managers and leadership as issues arise
• Aid with walk-ins, document reviews, and coordination that cannot be handled remotely

Skills & Experience

• 3–6 years of experience in an administrative or coordination role; background in construction, facilities, or engineering preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Outlook, Word, Excel, and Teams
• Comfortable learning and navigating client-specific systems, portals, and documentation platforms
• Professional written and verbal communication skills

What Makes This Role Different

• Direct involvement in construction project workflows — not general office administration
• Ongoing coordination with project managers, contractors, and facilities teams
• Regular handling of JOC-specific documentation, invoices, and reporting
• On-site presence that is critical to day-to-day execution in an active construction environment

About Gordian

Gordian is the world’s leading provider of facility and construction cost data, software and services for all phases of the building lifecycle. A pioneer of Job Order Contracting (JOC), Gordian’s offerings also include our proprietary RSMeans data and Sightlines Facility Intelligence solutions. From planning to design, procurement, construction and operations, Gordian’s solutions help clients maximize efficiency, optimize cost savings and increase building quality. Gordian is a part of the international business group Fortive, with 26,000 people employed worldwide. We offer an excellent benefits package including medical, dental, vision, life and LTD insurance, HSA, and a 401(k) retirement plan. EOE/AA/M/F/Vets/Disabled. We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.

Pay Range

$51,300.00 - $85,700.00