Administrative Specialist

About the role

Reporting directly to the Accounts Payable Manager, this role supports managers, employees, customers, and vendors through a variety of organizational and communication tasks involving confidential and time-sensitive material.

Responsibilities

• Maintain a professional front desk, greet visitors, manage check-ins, and monitor gate access/vendor cameras per protocol.
• Answer incoming phone calls promptly, direct calls to the appropriate team member, and update phone logs.
• Support the Accounts Payable department with invoice management, payment processing, reconciliation, and reporting.
• Maintain accurate files and documentation in accordance with company policy and accepted accounting practices.
• Monitor and order office supplies in collaboration with Purchasing team.
• Compose routine correspondence, handle data entry, and execute administrative project assignments.
• Exercise discretion and maintain data protection, confidentiality, and safety compliance across all duties.

Requirements

• 3+ years of related administrative or accounting support experience.
• Associate’s degree in Business, Accounting, or a related field required.
• Working knowledge of ABAS ERP or similar ERP system.
• High proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with multi-line phone systems and professional front-desk operations.
• Excellent interpersonal skills with a dependable, positive attitude and a strong attendance record.
• Ability to handle confidential information with high discretion and sound judgment.

Benefits

• Stable, full-time career with a globally recognized manufacturer
• Purpose-driven products that protect first responders and military personnel
• Modern facility with investment in new manufacturing technology
• Competitive salary and comprehensive benefits package