Administrative Specialist III (Weston Center)

About the role

The Administrative Specialist III (Weston Center) supports the College Registrar's office by performing a variety of administrative tasks, providing staff support, managing records, coordinating onboarding, and handling information-gathering projects.

Responsibilities

• Administers staff and operational support activities for the unit, serves as a liaison with other departments and operating units.
• Places facilities requests, assists with budgets and fiscal administration, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files, and office supply inventories.
• Provides administrative support such as answering telephones, assisting visitors, and resolving and/or referring administrative problems and inquiries.
• Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
• Affords assistance to department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity, and accuracy of unit data.
• Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
• Trains and coordinates work of student employees and/or temporary staff or part-time staff.

Requirements

• High School Diploma
• Associate's Degree preferred
• Three to five years of administrative support, office, or related experience required
• Experience using Workday and Microsoft 365 preferred

Qualifications

• Full working knowledge of general office practices and procedures
• Ability to recognize needs of unit and own responsibility
• Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data)
• Easily navigates Internet
• Strong interpersonal and communication skills in order to represent the work area
• Command of a foreign language and experiences of working in multi-cultural environment preferred

Skills

• Excellent public contact skills

Benefits

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Pay

$35,880.00 - $41,262.00 (Salary commensurate with education and experience)

Schedule

First Shift

Additional Information

Designated Essential Personnel No
FLSA Status Non-Exempt
Position Classification Professional Technical Staff (PTS)
Special Instructions To Applicant For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.

Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.