Administrative Specialist II

About The Opportunity

The variable hour Administrative Specialist II position is a supporting role in the Business Administration team within the Washington County's Sheriff's Office. This position provides support with different functions such as payroll and timekeeping, budgeting and financials, contract coordination, equipment and supply issuance, and HR Liaison support.

Responsibilities

• Provide timely, effective, and efficient customer service to other employees.
• Interact patiently with individuals making inquiries regarding various County programs and services who have little or no experience or knowledge of the services provided.
• Process assigned work in an efficient manner and speed necessary for successful job performance.
• Communicate effectively, in English, both orally and in writing.
• Understand and carry out oral and written instructions.
• Apply applicable federal, state, and local laws, rules, regulations, and policies.
• Process assigned work in the Microsoft Office Suite or equivalent.
• Establish and maintain cooperative working relationships with individuals and groups, be an effective collaborator in a team-centered environment, and work effectively under general direction.
• Exercise keen time management skills, balance multiple priorities, and consistently meet timelines and due dates.

Requirements

To provide the above responsibilities, the selected candidate will be required to pass a post-offer drug screen and a thorough background investigation conducted by the Sheriff's Office. The background investigation typically takes 6-8 weeks to complete.

Qualifications

• A high school diploma or equivalent.
• Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Skills

• Knowledge of modern office practices and methods.
• Business English, spelling, grammar, and punctuation.
• Business report preparation techniques.
• Operational characteristics and applications of data processing equipment.
• Operation and maintenance of office equipment and machinery.
• Pertinent federal, state, and local laws, codes and regulations.
• Principles and procedures of financial recordkeeping and reporting.
• Basic mathematical principles.

Benefits

This position is a Variable Hour position. Variable Hour positions are at-will and hours are limited to twenty (20) hours per week averaged over a three (3) month period. These positions will accrue sick time and are not eligible for medical, dental, or vision benefits.

Pay

Pay Range: $25.02 - $30.42 hourly.

Schedule

This position is a Variable Hour position.

About The Department/Division

The Washington County Sheriff's Office (WCSO) is a full-service law enforcement agency located in Hillsboro, Oregon, serving the residents of the county's urban and rural areas. WCSO enhances public safety by fostering professionalism, compassion, and trust within its team and the communities it serves. WCSO is the primary first responder for unincorporated residents, offering services from routine patrol and crime investigation to specialized teams. The WCSO also operates the county’s only jail and provides services to cities within the county on a contract basis.

Selection Process

You can review our standard selection process here.

Our Commitment To You

We are an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.