Administrative Specialist II

About the role

The purpose of the job is to perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and/or specified information gathering projects and tasks. Coordinates specified administrative activities and reports across several organizational units within the related department.

Responsibilities

• Provides administrative support for several organizational units within the department, i.e. filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users.
• Oversees and/or performs a range of diverse administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
• Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation.
• Schedules and coordinates meetings and events; maintains calendars, appointments and/or other similar activities.
• Prepares routine correspondence utilizing office software, templates, and existing form letters.
• Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process. Including processing and reconciling travel expenses.
• Utilizes database management and maintenance, ensuring data accuracy.
• Researches and gathers information for projects and assists with the development of college wide reports.
• Other duties as assigned.

Qualifications

• High school education or equivalent required.
• One to three years of administrative support, office, or related experience required.

Skills

• Basic computer skills; e.g. data entry and email.
• Basic Internet skills for research.
• Basic skills on Microsoft Office Suite required.
• Solid communication skills (both written and oral) in order to represent the work area.

Benefits

Commensurate with experience.

Pay

$14.00 - $17.23 per hour

Schedule

Monday – Friday/Weekends/Varies