ADMINISTRATIVE SPECIALIST II

Position Information

The City and County of Honolulu, Department of Customer Services, is seeking an Administrative Specialist to support the Division of Motor Vehicles' daily operations. This position serves as a key administrative resource for personnel administration, recruitment, budget and procurement activities, employee training, and operational reporting. You will work closely with the division's leadership to ensure critical administrative functions are completed accurately, efficiently, and in compliance with City policies and procedures.

What You'll Do

• Aid in developing the division's budget requests
• Review and process procurement documents, contracts, purchase orders, and related administrative transactions
• Track expenditures and ensure funds are used in accordance with operating budget policies and procedures
• Process paperwork and coordinate personnel and recruitment activities
• Advise on personnel procedures and assist with labor relations
• Cookordinate employee training opportunities

Additional Job Information

Notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you: use a valid e-mail account; verify your e-mail address is entered correctly on your GovernmentJobs account; are subscribed to email notices; check your spam folders; and add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list. Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

• At the time of application, you must be a citizen, national, or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
• Education Requirement: Equivalent to graduation from an accredited four-year college or university with a bachelor's degree in business or public administration or a related field.
• Experience Requirement: Three years of professional work experience in budget administration, personnel management (i.e., human resources), or management analysis.
• Applicable Skills Needed: Experience in public administration, including personnel management, budgeting, fiscal administration and organizational analysis; strong analytical skills to evaluate operations, budgets and administrative functions; professional judgment when applying laws, rules, policies, and procedures to real-world situations; skilled at gathering, analyzing, and summarizing operational, statistical, and financial information; experienced in improving processes and creating standard operating procedures and training protocols; clear communication skills, including writing concise reports and advising leadership on complex issues.

Education Verification Requirement

Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Experience Verification Requirement

Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Non-Qualifying Experience

Positions do not qualify if: Budget administration is NOT a primary duty, Personnel management is NOT a primary duty, or Management analysis is NOT a primary duty.

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.