Administrative Specialist
DHA CPAs (Drazan, Henke & Associates) · Chaska, MN · 4 days ago
HybridFull-time
Key Responsibilities
- Provide friendly, professional support to clients via phone, email, and in person
- Manage digital and paper documents, including assembly, filing, scanning, and distribution
- Track projects and tasks using workflow software and support accurate project check-ins
- Affiliate with scheduling, billing, accounts receivable, and general administrative tasks
- Collaborate with on-site, remote, and offshore team members in a fully cloud-based environment
- Engage with your team in promoting and administering cultural and morale-boosting activities
- Embrace technology and AI tools to improve workflows and increase efficiency
Qualifications
- High school diploma or equivalent (post-secondary education a plus)
- 2+ years professional office experience (CPA firm or similar environment preferred)
- Proficiency in Microsoft 365; CRM or project management tools a plus
Desired Skills & Experience
- Strong attention to detail, organizational skills, and multi-tasking ability
- Proactive problem-solver with comfort in ambiguous and evolving workflows
- Excellent communication skills, both written and verbal
- Positive, friendly attitude and team-first approach
- Confidence working in a fully cloud-based environment
- Ability to adapt to new technology and tools quickly, including AI-driven platforms
- Experience with billing and accounts receivable
Schedule & Location
- Full-time: 40 hours/week (summer hours reduced to 36/week)
- Hybrid schedule: in-office minimum 3 days/week
- Office closed on Fridays between April 15 and Labor Day
Benefits
- Full benefits package: Medical, dental, vision & life insurance
- 401(k) with firm match
- Generous PTO and firm holidays
- Paid maternity/parental leave
- Professional development reimbursement program
Core Values
We are client-focused, forward-thinking, dependable, a team, and proud of our organization.
For more information on DHA benefits, career paths, and core values please visit our website - https://dha-cpa.com/careers/