Administrative Specialist- Asset Management

King County Housing Authority (KCHA) is seeking a detail-oriented Administrative Specialist to support the Asset Management Department in Tukwila, WA. This role provides administrative support for a wide range of asset management operations that help maintain and enhance KCHA’s housing portfolio.

Responsibilities

• Verifying contracts comply with Authority requirements and state/federal laws, communicating with contractors regarding what is needed, and assembling compliance documentation when needed for audit purposes.
• Performing post contract review, requesting close out documentation from contractors, filing Notices of Completion (NOC) with Washington State Department of Labor & Industries (L&I), collecting releases from oversite agencies, and releasing retainage.
• Assembling and submitting procurement requests for bids, contracts, and change orders.
• Performing a variety of administrative tasks including customer service, sorting of mail, updating websites, submitting reports, managing office equipment and supplies, and records management.
• Receiving and reviewing invoices, ensuring that all requirements for payment have been met, acquiring signatures, and submitting invoices for processing.
• Identifying contracts that are eligible for rebates, filing applications, providing close out documentation, and scheduling inspections.
• Scheduling pre-bid meetings, pre-construction meetings, progress meetings, project start dates, inspection dates, and other appointments as needed.

Requirements

• Associate's degree AND moderate (1 to 3 years) experience providing customer service and administrative support OR an equivalent combination of experience and education.

Skills

• General knowledge of agency functions, department programs and policies, computers and database management, and standard office and receptionist procedures, including operation of the telephone system.
• Ability to analyze facts, solve problems, and exercise sound judgment in arriving at conclusions.
• Ability to speak clearly and understand and follow written and oral directions.
• Ability to operate standard office, word processing, and data entry equipment.
• Ability to establish and maintain effective working relationships with associates and the general public.

Special Requirements

• Consent to and pass required assessments.
• Final candidates may be required to complete a criminal background check in accordance with applicable law.

Pay

The starting salary range for this position is $37.06 - $42.61 per hour, dependent on qualifications and professional experience. The complete salary range is $37.06 - $48.17 hourly. Performance-based merit increase opportunities and COLAs are reviewed annually.

Benefits

• Comprehensive health care benefits package for you and your dependents, including medical, dental, and vision insurance.
• Life and long-term disability insurance plans.
• Vacation, sick, and personal leave.
• Tuition reimbursement.
• Retirement benefits.

For more details, visit the KCHA benefits page.

Work Environment

After initial onboarding, this role may have the opportunity to work remotely in accordance with KCHA's flexible work arrangements; however, remote work conditions will be reviewed regularly based on business and program needs. Employees must reside in Washington State and be able to report to the Central Office in Tukwila as required. Some local travel may be needed to support KCHA business needs.

Incumbent(s) must be able to meet the physical requirements of the classification, including mobility, balance, coordination, vision, hearing, and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This work requires occasional exertion of up to 25 pounds of force; regular sitting, using hands to finger, handle, or feel, and repetitive motions; frequent speaking or hearing; and occasional standing, walking, reaching with hands and arms, pushing, pulling, and lifting. Work has standard vision requirements and requires vocal communication for exchanging ideas. Hearing is required to perceive information at normal spoken word levels. Work involves preparing and analyzing written or computer data, operating motor vehicles or equipment, and observing general surroundings and activities. Work occasionally requires exposure to outdoor weather conditions and vibration and is generally in a moderately noisy location (e.g., business office, light traffic).