Administrative Services Officer II

Starting salary up to $59.23/hour ($123,620/year), a cash allowance of $600/month, and a competitive total compensation package.

Benefits

• A hybrid telework schedule that meets the needs of staff, department operations, and the communities served
• Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County paid 100% premium contribution for the majority of employee-only and employee + family health plan options
• An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities
• County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
• Retirement fully integrated with Social Security
• May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment

About the Positions

The Department of Health Services (DHS) currently has four open Administrative Services Officer (ASO) II positions located within the Administration Unit.

• Three positions are responsible for organizing, directing, and managing centralized administrative functions and program support services for either the Public Health Division, Behavioral Health Division, or Administration Unit.
• The fourth ASO II position oversees the Fiscal Budget Team and the Revenue Management Unit and has the functional title of Deputy Chief Financial Officer.

Responsibilities

Typical duties for ASO II positions in DHS may include:

• Performing administrative support functions for the Director and Assistant Directors of Health Services
• Negotiating, drafting, and monitoring contracts for goods and services
• Managing the life cycle of grants from the proposal phase to the submission of timely reports to grant-awarding agencies
• Conducting procurement by completing Request for Proposals (RFP’s), Request for Qualifications (RFQ’s), Notice of Funding Availability (NOFA), and either Single-Source or Sole-Source waivers
• Managing Board of Supervisors agenda items from the proposal phase to submission, including implementation of approved actions
• Developing and submitting Program/Position Change Request (PCR) forms when adjustments to the official Department Allocation List is required
• Submitting Requested Budgets to Finance for contracts and grants
• Developing and implementing administrative and reporting systems and operating procedures
• Recruiting, selecting, training, and supervising a staff of professional, technical, and office support staff who perform administrative support functions
• For the Deputy Chief Financial Officer: Submitting budget recommendations, approving budget transactions, and generating budget reports

Requirements

The ideal candidates will possess:

• Grant management experience, including state and federal grant programs
• The capability to develop and evaluate management improvements and practices using research and analysis
• Strategic and inspiring leadership abilities, including experience in successfully building teams, supervising staff, and helping them set priorities to meet work plan goals and deadlines
• Excellent oral and written communication skills, including persuasive report writing and the ability to make presentations to senior leadership and the Board of Supervisors
• Intermediate to advanced Microsoft Office skills, including Word, Excel, and PowerPoint
• Strong aptitude for time and project management software
• Human Resources knowledge including government processes, policies, and practices is desirable
• For the Deputy Chief Financial Officer: Exceptional fiscal, budgetary, and accounting skills, including analyzing, projecting, tracking, and working with multiple funding sources

Qualifications

Education: Academic coursework which provides the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources, or closely related courses would provide such an opportunity.

Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, or fiscal staff position, including at least one year of experience supervising professional, administrative, or technical staff.

License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position.

Skills

Considerable knowledge of:

• Principles and practices relating to modern budget, programs, and systems management
• Human resources issues and the functions and complexities of occupations found in the assigned department
• The operations and functions of county government
• Research methodology, report writing, and basic statistics, and their application
• Effective personnel and supervisory techniques
• Modern office methods and procedures

Working knowledge of:

• Group dynamics as it relates to public organizations
• Written and oral communications, including language mechanics, syntax, and English composition
• Purchasing, ISD, safety, organizational analysis, and their impact on departmental operations
• The use of electronic information equipment and specific systems as used within the department

Ability to:

• Plan and organize research and statistical work relating to the various aspects of administration, budget, and general management matters
• Understand, interpret, and apply rules, regulations, ordinances, and federal, state, and local legislation
• Effectively communicate orally and in writing, and present conclusions before advisory and policy bodies
• Effectively supervise the work of professional, technical, and office support staff
• Establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies
• Understand and manage human resources functions
• Perform data collection, interpretation, and evaluation pertaining to administrative, fiscal, and management matters
• Persuade, rationalize, and project consequences of decisions and/or recommendations
• Analyze administrative problems, budgets, and a variety of programs, systems, and procedures
• Use electronic information equipment and specific systems as used within the department