ADMINISTRATIVE SERVICES OFFICER II

Number of positions: 1 (additional vacancies possible pending budget approval). Starting annual salary: $82,644. This position is open to current AFSCME bidders and the public.

About the role

Coordinates hiring and recruitment processes for assigned job vacancies within the Chicago Department of Aviation (CDA) divisions. Processes daily human resources transactions, maintains personnel files, and ensures compliance with federal, state, and city requirements.

Responsibilities

• Collaborate with leadership to facilitate candidate interviewing, selection, hiring, and appointment processes.
• Process daily human resources transactions, including preparing and submitting personnel documentation (e.g., HMC forms, candidate assessment forms, interview/testing notifications, conditional job offers, non-selection notifications, union notifications, CHIPPS actions for hires/appointments, promotions, and separations).
• Maintain and update master hiring files and personnel documentation.
• Initiate and coordinate DocuSign workflows for human resources transactions and personnel actions.
• Interpret and explain City and departmental personnel policies, procedures, and practices to CDA managers, supervisors, and employees.
• Respond to employee inquiries regarding benefits, compensation, personnel programs, and related human resources matters.
• Coordinate with the Department of Human Resources (DHR) on matters related to position classification, recruitment, testing, employee selection, and hiring procedures.
• Assist with onboarding and offboarding processes for annual mass hiring of Pool Motor Truck Drivers and Aviation Security Officers.
• Establish, organize, maintain, and update personnel files, employee records, and hire folders in compliance with requirements.
• Request and coordinate the transfer of personnel files for employees transferring to/from CDA.
• Complete employment and personnel verifications for current and former employees.
• Maintain current knowledge of changes to City and departmental policies related to timekeeping, budgeting, human resources, and payroll.
• Assist with the preparation of reports on overtime expenditures, staffing levels, personnel activities, and vacancies.
• Oversee or assist with special programs and projects, including the Student Intern Program and other workforce initiatives.
• Perform other job-related duties as assigned.

Qualifications

• Graduation from an accredited college or university with a Bachelor’s degree in Human Resources Management, Business Administration, or a directly related field, plus two (2) years of professional work experience in human resources.
• OR six (6) years of professional work experience in human resources.
• OR graduation from an accredited college with an Associate’s Degree in Human Resources Management, Business Administration, or a directly related field, plus four (4) years of professional work experience in human resources.
• OR graduation from an accredited college or university with a Master’s degree in Human Resources Management, Business Administration, or a directly related field, plus one (1) year of professional work experience in human resources.

Preference will be given to candidates with:

• Experience performing salary administration and processing hiring/personnel forms.
• Experience administering employee benefits programs, personnel policies, hiring procedures, and maintaining confidential records.
• Experience processing personnel transactions in Oracle, CHIPPS, or HRIS-related systems.
• Experience processing payrolls and related records/reports in an automated timekeeping system.
• Knowledge of MS Office Applications.

The selected candidate must pass an airport background check and a Security Threat Assessment (STA).

Schedule

Monday–Friday, 8:30 AM to 4:30 PM.

Location

8420 W. Bryn Mawr Ave, 8th Floor, Chicago, IL 60631.

Benefits

For information on employee benefits, visit the City of Chicago Benefits Office website.