Administrative Services Manager II

About the role

The Grants and Contracts Unit within the Department for Children and Families develops and administers agreements that support essential services for Vermonters. This position manages complex procurement and agreement development processes, provides guidance and mentorship to other Grants and Contracts Managers, and helps improve the tools and procedures that support the unit's work. The role is based at the Waterbury State Office Complex with potential for a hybrid (in-office/remote) schedule.

Responsibilities

• Draft and negotiate contracts, grants, and Memorandums of Understanding (MOUs)
• Review budgets and financial documentation
• Ensure compliance with state and federal requirements
• Provide guidance and mentorship to other Grants and Contracts Managers
• Help improve tools and procedures that support the unit's work
• Manage competing priorities and work independently
• Provide technical guidance to colleagues

Qualifications

Key qualifications: Strong knowledge of budgeting, financial reconciliation, contract and grant administration, and state and federal procurement requirements. Excellent written and oral communication, negotiation, and problem-solving skills are essential, along with the ability to work independently, manage competing priorities, and provide technical guidance to colleagues.

Minimum qualifications

Candidates must meet one of the following combinations of education and experience:

• Bachelor's degree AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
• Bachelor's degree in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
• High school diploma AND six (6) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
• Associate's degree in accounting, business or public administration, office administration or a related field AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
• One (1) year or more of experience as an Administrative Services Manager I with the State of Vermont.

Note: Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special requirements

For some positions, experience working with the VISION system (Vermont's PeopleSoft financial management system) may be required.

Work environment

Work is performed in a standard office setting at the Waterbury State Office Complex. A hybrid (in-office/remote) schedule may be available.

Benefits

The State of Vermont offers a total compensation package with benefits worth about 30% of total compensation, including:

• 80% State-paid medical premium and a dental plan at no cost for employees and their families
• 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two retirement savings options: a State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low-cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program