ADMINISTRATIVE OFFICER II

Main Purpose of Job

The main purpose of this position is to provide administrative and operational support in coordinating, tracking, and documenting facilities and leasing projects for the Maryland Department of Labor's Office of General Services. This position works closely with the Leasing Manager, vendors, internal stakeholders, and the agency's procurement team to facilitate project execution.

Duties of this position

• Provide administrative support for coordinating and tracking field office leases, renewals, and space acquisitions in collaboration with the Department of General Services, landlords, and program staff.
• Maintains lease documentation, monitors key dates and deadlines, and assists with organizing record related to facility repairs, improvements, and occupancy changes.
• Supports communication and coordination among landlords, contractors, program staff, telecommunications, and IT to help ensure smooth facility operations.
• Assists with administrative coordination for agency relocation and facility-related projects by organizing schedules, maintaining project documentation, and tracking action items and milestones.
• Supports the Leasing Manager by preparing meeting materials, documenting notes, coordinating meetings with internal divisions and external partners, and maintaining organized project files.

Minimum Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Two years of administrative staff or professional work.
• Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

Preference will be given to applicants who possess the following preferred qualifications:

• Experience with FMIS (Financial Management Information System)
• Experience with Workday
• Experience with Google Workspace
• Experience coordinating with cross-functional teams, including setting timelines, tracking progress, and delivering results

Special Requirements

• Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
• All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Selection Process

• The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.
• It is important that you provide complete and accurate information on your application.
• All information concerning your qualifications must be submitted by the closing date.
• Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Examination Process

• The examination for this recruitment will be an evaluation and rating of the information provided on your application.
• Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.).
• Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

Benefits

The State of Maryland offers a comprehensive benefits package including medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

Further Instructions

• The online application is STRONGLY preferred.
• If you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends).
• For additional information, please contact Tenisha Tunstall at 410-767-2772 or via email Tenisha.Tunstall2@maryland.gov.

MD State Application Form

The MD State Application Form can be found online.

EEO Statement

The Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.