Administrative Services Manager

About the Company

Meritage Homes is committed to building energy-efficient and affordable entry-level and first move-up homes across the US. With a 40-year history and over 200,000 homes delivered, Meritage is known for its distinctive style, quality construction, and award-winning customer experience. The company is certified as a Great Place To Work for the second year in a row and is ranked on Fortune’s Best Workplaces listings in Construction, Women, and Parents categories. Meritage fosters a team-oriented environment that values creativity, innovation, and individual contributions.

Responsibilities

• Provide advanced, diversified, and confidential administrative support to the East Region President and regional leadership team, requiring broad experience and knowledge of organizational policies.
• Manage calendars, schedule meetings, and coordinate travel planning.
• Handle copying, collating, binding, and desktop publishing tasks.
• Create and edit reports, presentations, and proposals.
• Plan, coordinate, and administer small and large events.
• Maintain and organize paper and electronic files.
• Coordinate web and video conferences.
• Create and manage expense reports.
• Compose letters, emails, and other correspondence as needed.
• Manage mail, phone lists, process invoices, set up vendors, and prepare new hire workstations.
• Perform HR responsibilities, including:
  • Opening requisitions and conducting background checks.
  • Maintaining organization charts and talent analysis documents.
  • Managing employee files and conducting new hire orientations.
  • Setting up new hires, completing necessary paperwork, and preparing on-board plans.
  • Conducting exit interviews when needed.

Requirements

• College degree preferred with 5-7 years’ experience supporting executives.
• Experience in real estate, commercial, property management, construction, or home building industry is a plus but not required.
• Office management experience preferred.
• Advanced technical skills with Microsoft Office tools (Word, PowerPoint, Excel, Outlook); Visio is a plus.
• Strong experience developing processes, procedures, and process flow documents.
• Exemplary written and verbal communication skills.
• Superior organization and project management skills.
• Ability to maintain confidential and proprietary information.
• Ability to work independently, think critically, and exercise delegated decision-making.
• Proactive—anticipates needs and takes action.
• Flexible—able to excel in a fast-paced environment with changing priorities.

Benefits

• A work environment that encourages creativity and innovative ideas.
• An organization that lives by its core values every day.
• Team atmosphere where every individual is considered a vital asset.
• State-of-the-art technology to provide an optimal working environment.
• A competitive pay structure.
• Strong benefits package.
• Flexibility in work-life integration.
• Opportunity to further your career in a growing national organization.