Administrative Services Manager

About the role

The Tennessee Department of Health is seeking an experienced Administrative Services Manager to provide lead-level administrative and fiscal support for Maternal and Child Health (MCH) grants funded through the Rural Health Transformation Program.

Responsibilities

• Track grant budgets, invoices, expenditures, and spend-down activities.
• Review invoices and supporting documentation for compliance prior to submission.
• Collaborate with fiscal and contracts teams to ensure timely processing and payment.
• Maintain grant records and documentation in accordance with TDH, HRSA, and CMS requirements.
• Support program leadership with reporting, scheduling, and administrative coordination.
• Serve as supervisor, train, and provide oversight to an Administrative Assistant III.

Qualifications

• Ace or Bachelor's degree from an accredited college or university required.
• Minimum of 2 years of experience providing administrative or fiscal support for grant-funded programs.
• Strong organizational, documentation, and financial tracking skills.
• Experience working with budgets, invoices, contracts, or grant compliance.
• Supervisory experience preferred.
• Experience within healthcare, public health, government, or nonprofit environments is a plus.