Administrative Services Manager

States Recovery Systems, Inc. is a respected receivable management company with the industry experience and financial resources to focus the best people. Founded in 1988 and serving a diverse client base nationwide, we are expanding our in-house legal department.

About the role

The Administrative Services Manager directly reports to the President and is responsible for maintaining existing business with current clients, managing the workflow of the clerical department, and maintaining employee records.

Responsibilities

• Review all daily payment processing and reconciliation
• Monitor workflow within the Clerical Department
• Process walk-in consumer payments
• Coordinate vendor visits
• Manage employee timecards and recruiting
• Handle accounts payable and receivable processing
• Serve as an internal point of contact for client requests, questions, and concerns
• Communicate client matters to management as applicable
• Complete daily, weekly, and monthly support functions such as client status and performance reports
• Prepare monthly internal performance statistics for Senior Management
• Assist in supply and inventory management
• Act as an Executive Assistant for other assigned tasks by the President

Requirements

• 1-2 years’ experience in accounts receivable and accounts payable
• 1+ years’ experience in payroll processing, preferably ADP
• 3+ years’ experience in a customer service role
• 1+ years’ experience in a management position preferred
• Ability to meet deadlines
• Strong communication skills
• Proficiency in Excel and all other Microsoft Office products

Schedule

Full-Time, Monday through Friday, 8:00 AM – 5:00 PM.

Benefits

• Medical, dental, and vision insurance (after 90 days)
• Simple IRA
• Vacation and sick pay