Administrative Services Assistant
Job Summary
UK Innovate at the University of Kentucky is seeking a highly organized and proactive Administrative Services Assistant to provide executive and operational support to the AVP for Research, Innovation and Economic Impact. This position plays a key role in coordinating meetings, managing schedules, supporting special events and programs, and facilitating communication across campus and with external stakeholders.
Responsibilities
- Manage the AVP’s calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items.
- Lead logistics for on-campus and off-campus meetings, events, and special programs, ensuring seamless planning and execution.
- Support travel and expense management processes.
- Cook up documentation and reporting for UK Innovate initiatives and programs.
- Serve as a liaison with administrative and executive offices across the University.
- Work closely with marketing and communications teams to promote events and share program information while providing data entry, reporting, and administrative support as needed.
Qualifications
- Strong organizational, communication, and customer service skills.
- Able to manage multiple priorities and maintain a high level of professionalism.
- Attention to detail, sound judgment, and a collaborative approach are essential.
Skills / Knowledge / Abilities
- Not specified
Physical Requirements
Sitting for long periods of time; and repetitive motion related to computer work.
Shift
Monday-Friday; 8:00 am-5:00 pm with occasional evenings or weekends.
Preferred Education/Experience
- Bachelor’s degree or equivalent in administrative, accounting, project management, office and/or clerical field.
Our University Community
We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.