ADMINISTRATIVE SERVICES ASSISTANT 3 - 08192026-80168

Location: Nashville, TN – Department of Environment & Conservation, Air Pollution Control

Pay

$4,8684 annually ($4,057 monthly)

Schedule

Full-time

Qualifications

• Bachelor’s degree from an accredited college or university
• Three years of increasingly responsible full-time professional staff administrative experience

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional, paraprofessional, or professional experience may substitute for the required education on a year-for-year basis, up to four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may substitute for the required experience on a year-for-year basis, up to two years.

Alternative Qualification: Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Responsibilities

• Lead purchasing activities and ensure compliance with State policies
• Research approved procurement methods, prepare requisitions and purchase orders, and coordinate purchasing needs
• Maintain complete procurement documentation, place recurring supply orders, and review contracts as needed
• Complete required State procurement training
• Provide first-level desktop support, troubleshoot hardware and software issues, and escalate to Strategic Technology Solutions (STS) when appropriate
• Manage monthly incident and billing reports
• Conduct annual and ongoing inventory audits, update equipment records, and coordinate surplus activities
• Support computer replacement cycles
• Assist in workstation onboarding and offboarding, ensuring proper hardware deployment, access setup, and equipment recovery
• Maintain accurate custody documentation
• Maintain organized, compliant records to support audits, operational continuity, and retention requirements

Skills

Competencies

• Communicates Effectively
• Manages Complexity
• Manages Conflict
• Cultivates Innovation
• Motivating Others
• Decision Quality

Knowledges

• Administrative and Management
• Economics and Accounting
• Law and Government
• Personnel and Human Resources
• Customer and Personal Service

Skills

• Active Learning and Listening
• Critical Thinking
• Management of Financial Resources
• Judgment and Decision Making
• Management of Personnel Resources

Abilities

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

Driver Requirements

• A valid driver’s license
• No record of the following violations in the past five years:
  • Driving under the influence (DUI)
  • Reckless driving
  • License suspension for moving violations
  • More than 4 moving violations