ADMINISTRATIVE SERVICES ASSISTANT 3 - 08182026-79968

Location: Moccasin Bend Mental Health Institute, Chattanooga, TN. Full-time position reporting to the Director of Psychological Services. Requires a criminal background check.

Overview

Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations. Incumbents function at the advanced working level and may supervise professional and sub-professional staff in accomplishing administrative services and related departmental functions.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities.
• Oversees a program function of significant scope and impact.
• Supervises the preparation and maintenance of a variety of pertinent records and reports.
• Serves as liaison between the agency and the general public, other state departments, officials, and external entities to explain matters of procedure and regulation.
• Prepares and reviews operating budgets to determine agency needs.
• Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Performs human resources administration in areas such as employee relations, EEO, recruitment, employee development, and training.
• May act as the Administrative Services Officer or Assistant Administrative Services Officer based on the complexity of the administrative services operation and agency size.
• May supervise staff, write job plans, and conduct performance evaluations.
• Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
• Conducts research in fiscal, economic, non-technical legal, legislative, and publications areas to obtain relevant information.

Requirements

• Graduation from an accredited college or university with a bachelor’s degree and experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional, paraprofessional, or professional experience may substitute for the required education on a year-for-year basis (maximum four years).
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may substitute for the required experience on a year-for-year basis (maximum two years).
• Two years of increasingly responsible professional administrative services experience with the State of Tennessee may also qualify.

Skills

• Competencies: Communicates Effectively, Manages Complexity, Manages Conflict, Cultivates Innovation, Motivating Others, Decision Quality.
• Knowledges: Administrative and Management, Economics and Accounting, Law and Government, Personnel and Human Resources, Customer and Personal Service.
• Skills: Active Learning and Listening, Critical Thinking, Management of Financial Resources, Judgment and Decision Making, Management of Personnel Resources.
• Abilities: Deductive Reasoning, Inductive Reasoning, Problem Sensitivity, Selective Attention, Written Comprehension.
• Tools & Equipment: Personal Computer, Telephone, Copy Machine, Scanner, Calculator.

Pay

Monthly: $4,057.00 – $6,099.00
Annual: $48,684.00 – $73,188.00

Schedule

Full-time. Opening Date: 08/18/2026. Closing Date: 08/24/2026.

Driver Requirements

Valid driver’s license required. For the past five years, the candidate’s driver record must not include: DUI, reckless driving, license suspension for moving violations, or more than four moving violations. Exceptions may be considered based on other factors.