ADMINISTRATIVE SERVICES ASSISTANT 2* - 08182026-80043

Location: Nashville, TN – Department of Commerce & Insurance, Davidson County

Salary: $3,631.00 monthly ($43,572.00 annually)

Job Type: Full-Time

Qualifications

Education and Experience:

• Graduation from an accredited college or university with a bachelor’s degree and one year of full-time professional staff administrative and/or analytic experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional, para-professional, or professional experience may substitute for the required education on a year-for-year basis, up to four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may substitute for the required experience on a year-for-year basis.
• One year of professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications:

• Complete a criminal history disclosure form as approved by the appointing authority.
• Agree to release all criminal history records to the appointing authority.
• Supply a fingerprint sample for a TBI-based criminal history records check.
• Submit to a review of status on the Department of Health’s vulnerable persons registry.
• Positions within the Disability Determinations Section of the Division of Rehabilitation Services must complete a federal background check for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card.

Overview

Under general supervision, this role involves staff administrative work of average difficulty in support of line operations. This is the working level in the Admin Services Assistant sub-series, with responsibilities including:

• Budget development and maintenance
• Contract development and monitoring
• Personnel administration
• Research, planning, and information compilation
• Procurement and property administration
• Grant proposal review and monitoring
• Forms design, report, and correspondence preparation

This role differs from Admin Services Assistant 1 (entry-level) and Admin Services Assistant 3 (greater scope, complexity, and supervisory responsibilities).

Responsibilities

• Performs general staff administrative duties to support program operations.
• Prepares, reviews, and maintains records and reports for accuracy and compliance.
• Serves as a liaison between the agency and the public, other state departments, officials, and external entities to explain procedures and regulations.
• Interprets and enforces existing policies and recommends improvements.
• Prepares and reviews operating budgets to assess agency needs.
• Conducts grant administration and monitoring for compliance.
• Conducts research in fiscal, economic, legal, legislative, and publications areas.
• Performs human resources administration (e.g., employee relations, EEO, recruitment, training).
• May assign work and train less experienced staff.

Skills

Competencies: Customer Focus, Nimble Learning, Business Insight, Communicates Effectively, Action Oriented.

Knowledge Areas: Administrative and Management, Economics and Accounting, Customer and Personal Service, Clerical, Personnel and Human Resources.

Abilities: Active Learning and Listening, Coordination, Critical Thinking, Judgment and Decision Making, Time Management, Written Comprehension, Deductive Reasoning, Inductive Reasoning, Problem Sensitivity, Information Ordering.

Tools & Equipment: Personal Computer, Telephone, Copy Machine, Scanner, Calculator.

TN Driver Standards

Candidates must meet the following driver qualifications:

• A valid driver’s license.
• No record of DUI, reckless driving, license suspension for moving violations, or more than 4 moving violations in the past five years.

Include your Driver’s License Information in the Licenses and Certifications section of your application. Exceptions may apply based on agency discretion.