ADMINISTRATIVE SECRETARY - 06222026-78712

About the role

This position is designed as Hybrid (In office and Remote).

Responsibilities

• Compiles/assembles information for dissemination.
• Typing of various types of material including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.
• Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
• Contacts outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items as requested; and contacts vendors for price quotes.
• Audits employee time sheets and business relevant documents for accuracy and completeness.
• Maintains reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.
• Communicates by telephone, e-mail, or personal contact. Provides polite and effective customer service to all individuals that contact the agency.

Requirements

• Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.

Qualifications

• Necessary Special Qualifications: Applicants for this class may be required to: Complete a criminal history disclosure form in a manner approved by the appointing authority. Agree to release all records involving their criminal history to the appointing authority. Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Skills

• Manages Ambiguity
• Manages Complexity
• Action Oriented
• Plans and Aligns
• Resourcefulness
• Clerical
• Customer and Personal Service Skills
• Active Learning and Listening
• Speech Recognition
• Tools & Equipment
• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

Benefits

Motor Vehicle Records screening will be conducted prior to employment. Proof Of Education Is Required. (Transcript Or Diploma)

Pay

$3,229.00 - $4,041.00 Monthly

Schedule

This position is designed as Hybrid (In office and Remote).