Administrative Secretary

Principal Duties And Responsibilities

• Perform routine administrative details, compose interpretive correspondence, and coordinate office activities.
• Provide supervision and coordination of duties and work flow of office staff.
• Obtain and provide factual information requiring a knowledge of the policies and procedures of both the assigned and related work areas, and maintain unit accounting records and procedures.
• Cookordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area.
• Answer inquiries or complaints from faculty, staff, students, or guests.
• Collect and tabulate data for reports, records, or manuscripts.
• Abstract information from books, journals, reports, or other resource documents.
• Prepare periodic reports of account expenditures.
• Maintain unit or project grant and salary budget accounts, and journal and ledger systems, including posting and reconciling statements.
• Check and evaluate the performance of assigned personnel; and make authoritative recommendations with respect to performance evaluations, promotions, and other status changes.
• Maintain and approve unit current account expenditures.
• Interview, recommend hiring, and train secretarial/clerical personnel.
• Review and revise brochures, announcements, or other informational items concerning Department programs.
• Prepare periodic reports of account expenditures.
• Prepare time and room schedules, course announcements, and/or instructional materials.

Minimum Qualifications

• Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary.
• Four years of reasonable secretarial experience is necessary in order to prepare account reports, compose interpretive correspondence, and coordinate office activities.
• Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary.

Preferred Qualifications

• Knowledge of specific software applications utilized in the area of assignment may be desirable.
• A specific typing speed may be required depending on department needs and it should be noted at time of posting.
• One year of experience, which provides knowledge of University policies, procedures, and regulations, is desirable.