Administrative Program Support 1-Oral Surgery (Knoxville)

Responsibilities

• Codifies and reports accurate programmatic data for annual reports to the American Dental Association and the American Association of Oral and Maxillofacial Surgeons.
• Coordinates the match process for both the OMFS residency (CODA) and the Oral/Head and Neck Oncologic Surgery Fellowship, American Academy of Craniomaxillofacial Surgery (AACMFS).
• Coordinates monthly resident and fellow evaluations by faculty and yearly faculty evaluations by residents and fellows.
• Manages scheduling, housing, and orientation of yearly rotating residents from Meharry Medical College.
• Processes all resident and fellow travel arrangements and reimbursements.
• Manages the administration of the application, interview, and recruitment process for prospective residents and fellows’ correspondence, scheduling interviews, meals, and equipment setup.
• Updates department website in relation to Residency and Fellowship Programs.
• Maintains personnel database of current residents, fellows, alumni, and faculty.
• Performs other related duties as assigned.

Qualifications

• Education: High School Diploma or GED. (TRANSCRIPT REQUIRED)
• Experience: Four (4) years of relevant experience in an academic or healthcare setting; OR Associate’s Degree in a related field and two (2) years of relevant experience in an academic or healthcare setting; OR Bachelor’s Degree in lieu of experience.
• Knowledge, Skills, And Abilities: Strong interpersonal skills and human resources management skills. Excellent written and oral communication skills. Strong computer skills; proficient with Microsoft Office and digital systems. Knowledgeable in MedHub. Strong problem-solving skills. Ability to work independently and multitask. Knowledgeable in medical transcription.

Work Schedule

This position may occasionally be required to work weekends.